G/L Batch List Screen

Open General Ledger > G/L Transactions >  Batch List.

Overview

Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.

The G/L Batch List screen lists posted and unposted General Ledger and intercompany batches. Use this screen to:

  • Create a new batch
  • View the transactions in a batch
  • Select a batch for editing, deleting, printing, posting, or provisional posting.

    Note: Provisional posting is not available for Sage 300 Intercompany Transactions (ICT) companies.

  • Post all unposted batches.
  • Print batch listings and batch status reports
  • Print posting journals (double-click the Posting Sequence column)
  • Print posting error reports (double-click the Number of Errors column)

Tip: If other users are posting batches or editing batch information, click the Refresh button to see changes.

Viewing Batches and Batch Information

You can use the following fields and options on this screen to specify batches to view:

  • Batch Number. Select a batch number to highlight the row for that batch in the table.
  • Source Ledger. View batches from a single subledger.
  • Show Posted and Deleted Batches. View or hide posted and deleted batches.

Batch information appears in the table. More...

Information displayed for each batch includes:

  • Batch number
  • Description
  • Source ledger
  • Type (Imported, Entered, Subledger, Generated, or Recurring)

  • Status

    • Open. Batch is unlisted, or is an edited batch that has not been relisted.
    • Deleted. Batch was deleted. (Deleted batches appear only if you select the Show Posted And Deleted Batches option.)
    • Ready To Post. Batch is completed and ready to post.
    • Posted. Batch has been posted. (Posted batches appear only if you select the Show Posted And Deleted Batches option.)
    • Post In Progress. Batch is being posted now from another workstation, or posting has failed for this batch and must be restarted.
    • Provisionally Posted. Batch has been provisionally posted.
    • Provisional Post In Progress. Batch is being provisionally posted now from another workstation, or provisional posting has failed for this batch and must be restarted.
  • Whether the batch has been printed
  • Dates created and last edited
  • Whether the batch is ready to post
  • Posting sequence (if posted)
  • Batch totals
  • Number of entries and errors
  • Quantity total (appears for a Sage 300 Intercompany Transactions (ICT) company, if one of the companies specified on the ICT Options screen maintains quantities in its General Ledger)

Setting Batches Ready To Post

Double-click the Ready To Post column when:

  • You are finished editing a batch and want to prevent further changes.
  • You are ready to post the batch of transactions.
  • Batches that are set Ready to Post cannot be edited.
  • You cannot use the G/L Post Batches screen to post batches that are not set Ready to Post.
  • On the G/L Batch List screen, you can select a batch, and then click the Post button to post a single batch, even if the batch has not been set Ready to Post.
  • You cannot post to an account if the Post To Account field on the G/L Accounts screen is set to Prohibited for that account.