Editing a Batch

You use the Journal Entry screen to edit all types of General Ledger batches, whether they were created by another Sage 300 subledger or imported from a non-Sage 300 program, provided that they have not been posted or deleted, or set Ready to Post (on the Batch List screen). More...

You can edit imported batches only to the degree specified for the Edit Imported Entries option on the Posting tab of the G/L Options screen.

You can allow editing of all fields, the fiscal period only, or prevent any editing.

Note: You can edit batches that have been provisionally posted.

Make sure that the batch you want to edit has not been set Ready to Post on the Batch List screen.

To edit the contents of an existing batch:

  1. Open General Ledger > G/L Transactions >  Journal Entry.

    Tip: Alternatively, if the Batch List screen is open, you can select the batch from the list, and then click Open.

  2. In the Batch Number field, use the Finder or the navigation buttons to display the batch you want to edit, or type the batch number.

    You can now select an entry from the batch.

  3. In the Entry Number field, use the Finder or the navigation buttons to display the entry you want to edit, or type the entry number in the field.

    The journal entry is now available for editing.

  4. Edit the header information or the details for the selected entry, as needed.
    • To delete the entire entry, click Delete.
    • To delete the existing details for the entry, click Clear.
    • To view all the information for a single detail without needing to scroll, select the detail on the table, and then click Detail. (Click Close when you want to return to the Journal Entry screen.)
    • To view or edit optional field information for a detail, select the detail, and then click the Optional Fields Zoom Zoom button button.
  5. When you have finished making changes, click Save, and then click Close.
  1. Print the Batch Listing (available in the G/L Reports folder).
  2. Check the batch listing for errors.
  3. Correct all errors before posting the batch.

Note: If you use the Force Listing Of Batches option, you must print a new copy of each edited batch and the batch must be error-free before you can post it.