Printing the G/L Batch Listing Report

The Batch Listing report lists the contents of open (unposted) and posted batches. Use it to check batches before you post them.

Batch listings are optional unless you select the Force Listing Of Batches option for General Ledger. If you use the Force Listing Of Batches option, you must print every batch before you can post it.

Some printing options are not available or are restricted for Intercompany Transactions (ICT) companies. More...

An ICT company creates transactions between companies, using one company as the originator of a transaction (for example, Company A pays for a transaction for Company B), and another as the destination company (Company B). There can be intermediate companies between the originator and the destination.

  • Select printing destinations and, if necessary, turn on and connect the printer.
  • Determine which batches to list and whether to report amounts in functional currency only or in both functional and source currencies.

To print the Batch Listing report:

  1. Open General Ledger > G/L Reports >  Batch Listing.

    Tip: You can also open the Batch Listing Report screen from the G/L Batch List screen. (Click File > Print.)

  2. Use the From and To fields to specify batch selection criteria, as follows:
    1. Specify a range of batch numbers.
    2. Specify a range of source ledgers. More...

      The default range includes all ledgers (" " to "ZZ"). To restrict the report to a particular ledger, enter the same ledger code in the From and To fields, such as "GL" or "AR". For an Intercompany Transactions company, you enter either AI or GI.

    3. Specify a range of batch creation dates.

      The default range includes all batches from the first day of the fiscal year to the session date.

  3. In the Date field, specify the type of dates to print on the report: document dates or posting dates.

  4. In the Include section, specify optional information to include in the report. More...

    You can include:

    • Batches that have been printed before, and have not changed since they were last listed.
    • Transaction optional fields. (This option is not available for an ICT company.)
    • References and descriptions, if the batches include them.
      • If you choose Source and Functional in the Currency section, and then select Letter/A4 as the paper size, references and descriptions are included automatically in the printed report. You cannot change this option.

        If this is an ICT company, references and descriptions are always included. You cannot change this option.

    • Tax information, if the batches include journal entries for taxes.
    • Comments, if the batches include them.
  5. Select the types of batches you want to print. More...

      You can select from the following types:

    • Entered (batches created using the G/L Journal Entry screen).
    • Subledger (batches sent from other Sage 300 module, such as Accounts Receivable or Accounts Payable)
    • Imported (batches you have transferred to General Ledger using the Import Batches screen. These can be batches created by another Sage 300 General Ledger or by a non-Sage 300 program. They could also be batches that were exported from your own General Ledger, then imported later.)
    • Generated (batches created in General Ledger, such as to contain allocation transactions, or revaluation transactions, or closing entries or transactions that were rejected during posting.)
    • Recurring (batches of recurring entries created using the G/L Recurring Entry Setup screen. This option is not available for an ICT company.)
  6. Select the status of the batches you want to print. More...
    • Open (unposted batches)
    • Ready to Post (completed batches that are marked ready for posting)
    • Posted (batches that have been posted)
    • Provisionally Posted (batches that have been posted provisionally)

      Note: You can select this option if your company uses the Allow Provisional Posting option. However, this option is not available for an ICT company.

  7. If your General Ledger is multicurrency, select Functional or Source and Functional in the Currency section.

  8. If you selected Source and Functional for the currency, specify a paper size. More...

    You can select one of the following paper sizes:

    • Legal

    • Letter/A4

      Note: References and descriptions are always printed for this size.

    If you selected Functional, the report prints on letter-sized paper.

  9. Click Print.

    Note: The status of listed batches will be "Printed" on the batch status report.

  • Verify contents, correct any errors, reprint the edited batches, and then file the listings.
  • Post the batches.