I/C Posting Journals Screen

Open Inventory Control > I/C Price/Sales Analysis Reports > Posting Journals.

Overview

Use the I/C Posting Journals screen to generate posting journals.

A posting journal is the printed record of the transactions that were processed together during day-end processing.

You can print the following types of posting journals, one for each transaction type you can post in Inventory Control:

  • Adjustments
  • Assemblies
  • Receipts
  • Shipments
  • Internal usage
  • Transfers

When to Print

You should print posting journals after each day-end processing, then file them with your other audit trail records. You must print copies of the journals to a printer or file before you can clear the data for them in the Clear History screen.

Adjustments Posting Journal

The adjustments posting journal includes all adjustments created using:

  • Adjustment entry in the Transactions folder.
  • Process Adjustments in the Periodic Processing folder.
  • Post Inventory Reconciliation in the Physical Inventory folder.

For information about adjustments, see About Processing Adjustments.

The following information is printed on the adjustments posting journal:

  • The type of adjustment (Cost Increase, Cost Decrease, Quantity Increase, Quantity Decrease, Both Increase, Both Decrease).
  • If you make an adjustment to a LIFO or FIFO item, this column also specifies the bucket type (Offset Bucket, Specific Bucket, or Prorate).
  • The Debit and Credit columns show changes in functional currency to your adjustment/write-off accounts when you adjust costs. A change in quantity only does not affect these accounts.

Assemblies Posting Journal

The following information is printed on the assemblies posting journal:

  • The Bill Of Material (BOM) number and type of item (master or component).
  • The build quantity for the bill of material used in the assembly.
  • The quantity in stock, in the stocking unit of measure.
  • The unit cost for each item in functional currency, in multicurrency ledgers.
  • The fixed and variable costs for the assembly.

Receipts Posting Journal

The following information is printed on the receipts posting journal:

  • The day-end number and the entry number assigned by Day End Processing to form a unique set of numbers that identifies each transaction on all Inventory Control posting journals.
  • If you use the Source Code/Day End Number/Entry Number option for the G/L Description or Reference fields, these numbers appear with unconsolidated transactions in the general ledger batch.
  • The item's extended cost (unit cost multiplied by the quantity). This column also includes the item's prorated additional cost. Extended costs are expressed in source currency in the multicurrency version of the report.
  • If you use multicurrency accounting, the Receipts Posting Journal shows the currency code for each detail and prorated additional cost on the report.
  • The invoice cost (per unit cost in functional currency). This column also includes the new unit cost (in functional currency), which is the invoice cost plus any allocated portion of an additional cost.
  • The general ledger accounts affected by each transaction and the amount debited or credited to each account. This information appears on all Inventory Control posting journals.
  • The cost amounts in the Debit and Credit columns are calculated by multiplying the quantity by the new unit cost. On multicurrency journals, the results are in functional currency.
  • A summary which lists separate totals for receipts, receipt returns, and receipt adjustments in the posting journal.
  • In multicurrency versions of the report, the totals are shown in each currency used in transactions included in the posting journal.
  • A general ledger summary which lists the totals for the transactions that were created for each general ledger account by the transactions listed on the posting journal. This information also appears on all Inventory Control posting journals.

In multicurrency versions of the report, amounts are expressed in both source and functional currencies.

Shipments Posting Journal

The following information is printed on the shipments posting journal:

  • The price list code for each transaction.
  • In multicurrency ledgers, the rate and rate type for each transaction.
  • In multicurrency ledgers, the currency code for each transaction.
  • In multicurrency ledgers, the price of the shipped item in source currency.
  • The extended price of the shipped item in functional currency.

Internal Usage Posting Journal

The following information is printed on the internal usage posting journal:

  • The item number and item category for each transaction.
  • The location from which the item was shipped.
  • The quantity and the unit of measure.
  • The extended cost.
  • The G/L asset/expense account to which the item is debited.

Transfers Posting Journal

The following information is printed on the transfers posting journal:

  • The item number and category.
  • The source and destination locations for the stock transfer.
  • The entry number, date, year, period, day-end number, and posting date.
  • Additional costs and proration methods.
  • Description, reference, and optional fields (if selected) that you entered with the transfer.