Posting Inventory Transactions

You can post transactions as you enter them, or you can save the transactions, and then post them together later using the I/C Post Transactions screen.

When you post transactions, the program immediately updates item quantities, so you know your inventory levels.

  1. Enter receipts, shipments, adjustments, stock transfers, item assemblies, and internal usage transactions.

    Note: Click Save after entering each transaction—do not click Post.

  2. Print transaction listings of transactions to check they were entered correctly.

To post inventory receipts, shipments, adjustments, transfer, assemblies, and internal usage transactions:

  1. Open Inventory Control > I/C Transactions >  Post Transactions.

  2. Select the types of transactions that you want to post.
  3. Use the From and To fields to specify ranges of transaction numbers to post, or accept the default ranges to post all unposted transactions.
  4. Click Process.
  5. Click Close at the "Posting completed" message.

Note: If the program displays a message that no transactions were posted, this may mean that all transactions were posted immediately when they were entered (using the Post button).

  1. Run Day End Processing to update item and sales statistics, audit information, costing data (if you cost items during day end processing), and to generate general ledger transactions.

    Depending on your program settings, posting also updates the cost of goods in stock and the cost of goods sold.

  2. Print the transaction posting journals to check the transactions that you posted.

    You can also print the Transaction History report to list audit trail information. This is especially useful if you cleared the posting journal.