Receiving Goods from Vendors

You use the I/C Receipts screen to record the receipt of items into inventory and the return of items to suppliers.

Note: You can post returns only to incomplete receipts. If the receipt is marked Complete, or is no longer available, you must use the Adjustments screen to adjust inventory levels or costs.

To receive items in Inventory Control:

1. Open Inventory Control > I/C Transactions >  Receipts.

2. To start a new receipt, do one of the following:
   • To have the program automatically assign a document number when you save or post the transaction, press the Tab key. (If *** NEW *** is not displayed in the Receipt Number field, click the New button, and then press Tab.)
   • In the Receipt Number field, type a new receipt number, and then press Tab.
3. Enter header information for the receipt in the top section of the screen.
   1. Enter an optional description and reference for the receipt.
   2. Specify the transaction date and fiscal year and period to which you will post it.
   3. If a vendor number applies to the receipt, enter that number. If you use Sage 300 Accounts Payable with Inventory Control, you can select vendor numbers from the Finder beside the Vendor Number field.
   4. Enter a purchase order number, if any.
   5. If you use multicurrency accounting, specify the currency in which you will enter item costs and specify the exchange rate.
   6. Indicate whether you want to print labels for the receipt.
   7. Click the Zoom button beside the Optional Fields check box (if one appears) to add optional field information to this receipt.

   8. If you use multicurrency accounting, specify the currency in which you will enter any additional costs.

      Note: In a multicurrency system, you specify the receipt currency and the currency to use for any additional costs when you enter the receipt. The additional cost currency must be the same as either the receipt currency or your company's functional (home) currency.

4. Enter details for the receipt in the table, using a separate line for each detail, as follows:
   1. Enter the amount of any additional cost.
   2. For each item on the receipt, type or use the Finder to enter the item number and location.
   3. Enter the quantity received and unit of measure.

      If the item is serialized or lotted, you are prompted to assign serial/lot numbers.

   4. Enter the unit cost or the extended cost if it is different from the cost displayed by the program.
   5. Indicate the number of labels you require, if any, and enter any comments or optional fields you want to appear on the Receipts Posting Journal regarding the detail line (optional).
   6. Press the Insert key to start a new line.
5. When you are ready, click Save or Post.
   • If you choose Save, Inventory Control saves the transaction so you can edit and post it later.

   • If you choose Post, Inventory Control posts the transaction immediately.

     Important! If you use the option to allow you to delete transactions after posting, Inventory Control asks if you want to delete the transaction. Click No, unless your company always deletes posted transactions. If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger.

     Also, you will not be able to recall the receipt for returns or adjustments.

6. At the confirmation message, click OK.