Order Entry > Screen Guides > Forms > Invoices

O/E Invoices Screen

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About Order Entry Customer Forms

Invoicing Shipments

Printing a Range of Invoices

ClosedTo open this screen

 Open Order Entry > O/E Forms > Invoices.

ClosedFields and controls
ClosedButtons
ClosedPrint

Click Print to print invoices and set document status to "Printed."

ClosedDelivery Method

Specify how to send documents to your customers:

  • Select Print Destination to print to your usual print destination.
  • Select Customer to use the delivery method specified in each customer record in Accounts Receivable.

    If you select Customer as the delivery method, the Message ID field becomes available. Use the Message ID field to select the ID for the message you want to send with emailed documents for customers that use an email delivery method.

ClosedInclude Backordered Items

Select this option to show backordered items on printed invoices.

ClosedInclude Invoices Already Printed

Select this to reprint invoices that were printed previously.

ClosedInvoice (From / To)

Use these fields to specify a range of invoices to print, or accept the default entries to print all invoices.

ClosedMessage ID

This field becomes available if you selected Customer as the delivery method.

Use this field to select the ID for the message you want to send with emailed invoices to customers that use an email delivery method.

To view or edit the message for the selected ID, or to add a new email message for invoices, click the Add/Edit link to the right of the field.

ClosedPrint Bills of Materials Component Items

Select this option if you want printed invoices to show all components in assemblies that are manufactured from bills of material.

ClosedPrint Kit Component Items

Select this option if you want printed invoices to show all components in kit assemblies.

ClosedRequire Shipping Labels

Select this option to mark shipping labels as required for all invoices in the range you specify in the Invoice Number field.

When you print shipping labels, you can print labels for the invoices that were marked as requiring them.

Note: You can print shipping labels only if you entered a number on the Totals tab for each invoice.

ClosedUse Invoice

Select a format for printing the invoices.

The following invoice formats are included with Sage 300:

  • OEINV01.RPT. A "datapiped" invoice for laser printer (plain paper version).
  • OEINV02.RPT. A "datapiped" invoice for preprinted forms.
ClosedRelated tasks

Overview

Use the O/E Invoices screen to print detailed invoices for items shipped and miscellaneous charges processed in Order Entry.

Formats for Printed Invoices

Order Entry includes formats for printed invoices that you may be able to use "as is".

The following invoice formats are included with Sage 300:

Important!

When pricing by weight, and when the order unit of measure is not the pricing unit of measure, the printed unit price may not match the unit price on the transaction entry screens.

The information that appears in the Unit Price column on an invoice is calculated by dividing the extended price by the quantity ordered, whether pricing by quantity or by weight.

Note:

If the Keep Transaction History option is not selected on the O/E Options screen, Sage 300 deletes information for printed invoices when you run Day End Processing in Inventory Control, preventing you from reprinting any invoices after you run Day End Processing.

Regardless of whether you keep history, however, you must print invoices before they can be cleared by Day End Processing or using the O/E Clear History form.


Last published: 4/8/2016