Fields and controls
Company Tab
This tab displays the contact information entered for the company.
You can change the name of the contact person or position, fax number, and telephone number that you use for Bank Services.
Processing Tab
Check For Reconciled in Future Periods
Specify the type of message that will appear if you enter a future reconciliation date for a transaction on the Reconcile Statements screen:
- None. No message appears.
- Warning. A warning message appears when you clear a transaction using a future date. This is the default setting.
- Error. An error message appears when you enter a future date, and you must change the date to one that occurs in the current period before you can continue.
Default Bank Code
If you enter a bank code in this field, the specified bank is used as the default bank on the Reconcile Statements, Bank Entry, Reverse Transactions, and Reconcile OFX Statements screens.
A description of the default bank code is displayed in the Bank Code Description field below.
Default Distribution Code
Specify the default distribution code to use for bank entries and for service charges on bank transfers.
A description of the specified code is displayed in the Distribution Code Description field below.
If you do not want to specify a default distribution code, leave this field blank.
Note: If you specify a default distribution code, the G/L account assigned to the specified distribution code appears in the Default G/L Account field.
Default G/L Account
Specify the default general ledger account to use for bank entries and for service charges on bank transfers.
Note: A description of the specified account is displayed in the Account Description field below, not the G/L Account Description field.
If you do not want to specify a default general ledger account, leave this field blank.
Note: If you specify a default distribution code, this field displays the G/L account assigned to the specified distribution code.
Sort Deposit Details By
Specify whether transactions in the Deposit Details screen are sorted by transaction date or receipt number.
Transfer Adjustment G/L Account
Specify the account used for rounding differences when funds are transferred between two accounts that use different currencies.
A description of the specified account is displayed in the G/L Account Description field below.
Documents Tab
Detail Table
Length
Specify the length of the transaction number.
The maximum length you can use for transaction numbers (including the prefix) is 22 characters.
Prefix and Next Number
The Prefix and Next Number fields determine the document numbers that will be assigned to the next bank transfer and bank entry that you save.
You can accept the default prefixes and numbers you see on the Documents tab, or you can specify unique prefixes and next numbers to use for bank transfers and bank entries.
Note: Deposit slip numbers and check numbers are assigned for each bank. To find out the next deposit slip number or check number for a particular bank, check the bank record. For more information, see Banks Screen.
Next Posting Sequence
This field displays the posting sequence number that will be assigned the next time you post each type of transaction.
You cannot change the posting sequence number.
Overview
Use the Bank Options screen to specify default codes and processing settings for Bank Services:
- Change the contact name, telephone number and fax number for Bank Services.
- Specify the bank code to display as the default for the Bank Reconcile Statements screen and in new bank transactions.
- Specify the type of message to display if you try to post a reconciliation that includes a transaction reconciled in a future period.
- Specify how transactions in the Bank Deposit Details screen are sorted.
- Specify the default distribution code or the general ledger account to use for bank entries and for service charges that you enter with bank transfers.
- For a multicurrency company, specify a general ledger transfer adjustment account to which to post rounding differences when you transfer funds between two bank accounts that use different currencies. (Do not select an account to which posting is prohibited).
- Specify the document numbers to assign to bank entries and bank transfers.
The screen also displays the next posting sequence number.
Use this screen when setting up Bank Services, or to change your selections.
- If your system uses security, you need Setup Maintenance authorization to edit Bank Services options, and you need Maintain Bank Information security authorization to view bank options.
- After making changes to program options (on Options screens) or optional fields (on Optional Fields screens), you and all other users must sign out and sign in again to apply the changes.