Fields and controls
Currency
Specify a currency for bank entries that use this distribution set.
- This field appears only for multicurrency companies.
- Once you specify a currency for a bank entry (which you cannot change in entries for single-currency banks), you can select only distribution sets that use the same currency. Therefore, if you deal with several banks in different currencies, you may need to create separate distribution sets in those currencies for typical distributions.
Distribution Set
Enter a code to identify the distribution set, using up to six characters.
Distribution Set Description
Enter a description of the distribution set.
Inactive (as of)
Select this option if you do not want to use the distribution set in any bank entries.
Note: If you make a distribution set inactive, you can no longer assign it to vendor records or invoice distributions. Also, you cannot save changes to unposted bank entries that use the inactive distribution set, unless you first assign an active distribution set to the entries.
Use this option when you decide to delete a distribution set and want to ensure that it is not used in future transactions. You can change this status any time.
Last Maintained
This field displays the date that the distribution set was last changed.
Detail Table
Account Description
This field displays the description of the general ledger account.
Amount
Enter the amount for the distribution.
Description
This field displays the description of the distribution code.
Distribution Code
Enter a distribution code to add to the distribution set.
Note: Once you enter a distribution code, the code description and general ledger account number are displayed so you can verify them.
G/L Account
This field displays the number of the general ledger account that is assigned to the distribution code selected for the detail line.
To change the general ledger account number assigned to a distribution detail, you must select another general ledger account number in the record for the distribution code, using the Distribution Codes screen. If you change the general ledger account assigned to a distribution code, the new account number is automatically entered in the distribution set records that use the distribution code. For more information, see Bank Distribution Codes Screen.
Tip: You can also enter General Ledger accounts directly in the distribution set if you do not use a distribution code. If you want to reuse the description from an existing distribution code, insert the distribution code in the distribution set, as usual. Then clear the code, and enter the General Ledger account you want to use.
Overview
Use the Bank Distribution Sets screen to combine distribution codes into a single code that you can use when you enter bank transactions. Distribution sets represent standard groups of general ledger accounts that you debit and credit during transaction entry.
You can also enter General Ledger accounts directly in distribution sets.
You do not have to create distribution sets. If you prefer, you can assign the general ledger account numbers or the distribution codes you need when entering transaction details.
Note: You must define distribution codes before you can use them in distribution sets.