About Post Manual Checks

Post Manual Checks posts the results of manual check processing within payroll and, optionally, generates transaction batches for posting to the general ledger.

To print and post manual checks for which you selected the Print Check check box, use the Payroll Checks window.

During posting of manual check data, the system performs the following steps:

  • For employees included in the current processing, carries over any employee accruals with carry over dates earlier than the pay period end date you enter on the Post Manual Checks window.
  • Updates payroll records with the results of manual check processing.
  • If you chose to create G/L batches upon posting in payroll, creates batches of G/L transactions for posting to the general ledger. If you chose to defer G/L batches, the system holds transaction data until you run Generate G/L Batch.
  • Deletes processed manual checks that are not set to be printed in Sage 300 Payroll.

For instructions on how to use the Post Manual Checks window, click this link.

Additional Information

Allocating taxes

If you use cost center overrides, the system posts employee taxes to the cost centers in which the employee’s taxable wages were earned.

Posting unemployment liability

When you post manual checks, the system posts the unemployment liability amounts resulting from manual check processing, for each taxing authority (for U.S.).

Manual Checksource code

The system assigns UP-MC or CP-MC as the source code for manual check transactions.

If you do not use integrated General Ledger

If you do not integrate payroll with General Ledger, the system generates Payroll G/L transactions in the window of a CSV (comma separated values) file, which you can import into the general ledger you use.

  • If you chose in Payroll G/L Integration to create G/L transactions during posting, when you post manual checks, the system produces a UPGLTRAN.CSV or CPGLTRAN.CSV file of payroll data, which you append to in subsequent payroll runs. The UPGLTRAN.CSV or CPGLTRAN.CSV file is created in the COMPANY subdirectory of the directory in which you installed Sage 300.
  • If you chose in Payroll G/L Integration to create G/L transactions on request using the Create G/L Batch window, the system creates the CSV file when you run Create G/L Batch.

The posting sequence number

When you post manual checks, the system generates a posting sequence number, which is stored. All transactions posted during the same session share the same posting sequence number, which prints on the Payroll Register.

You can include posting sequence numbers in the information sent to the general ledger if you choose Posting Sequence on the G/L Integration window.