About Manual Checks
The Manual Checks window lets you:
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Enter manual checks you write outside the system. manual checks are sometimes referred to as "after-the-fact" (ATF) checks because you generally enter the manual check data after you have written and issued the check.
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Mark manual checks (that are not after the fact) for printing.
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Enter job-related information (such allocating payroll costs to jobs), if you use Sage 300 Project and Job Costing.
You might want to issue a manual check, printed or after the fact, for example, when an employee leaves the job suddenly and must be paid, or when amounts are entered incorrectly during payroll processing and you must correct an employee's pay.
You can enter an unlimited number of earnings/deductions and taxes on manual checks.
Restrictions and Other Information About Manual Checks
After-the-fact (ATF) checks
You can enter as many after-the-fact manual checks per employee per pay period as you need. The information you enter on after-the-fact manual checks is cleared when you post them in the Post Manual Checks form.
Printed manual checks
You can enter multiple to-be-printed manual checks per employee per pay period if the check date for each check is unique. If you need to enter more than one to-be-printed manual check for an employee in a pay period, you can process, print, and post the first one, and then you can enter another using the same pay period end date and the same check date.
After processing manual checks you intend to print, you use the Print/Post Checks window to print and post them. Printable manual checks are cleared after you print and post them using the Print/Post Checks window.
Manual Checks and Calculate Payroll
You cannot calculate payroll for an employee for whom a manual check exists, unless the manual check has a pay period end date earlier than your payroll calculation period end date and has been processed (but not necessarily posted).
Overtime and shift pay on manual checks
The system does not calculate overtime or shift differential wages for a manual check. To ensure proper posting, you calculate regular, overtime, and shift differential wages and enter them as separate amounts, indicating the type for each.
Print the Manual Checks report from Transaction Reports.
