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About Printing and Posting Payroll Checks

You can use the Print/Post Checks window to:

Print payroll checks.
Print manual checks marked for printing when you selected the Print Check check box in the Manual Checks window.
Specify certain check printing instructions, including the level of detail, print order, and bank.
Choose whether to print employees' social security numbers or social insurance numbers on check stubs.
Post payroll transactions and create a batch of General Ledger transactions resulting from your payroll processing.

Use the Process Manual Checks and Post Manual Checks windows to process and post after-the-fact manual checks.

The posting function is optional as follows:

If you opted to create G/L batches automatically during payroll posting, approving the printed checks generates batches of payroll transactions for posting to the general ledger.
If you selected to generate G/L batches on request instead, the Print/Post Checks function creates a holding file of transactions from which you can create batches using the Generate G/L Batch function in Periodic Processing.

Important! Always back up your data before you print and post checks.

When you post (approve) payroll checks the system generates a posting sequence number, which is stored. All transactions posted during the same session share the same posting sequence number, which prints on the Payroll Register.
You can include posting sequence numbers in the information sent to the general ledger if you choose Posting Sequence on the Payroll G/L Integration window. The calculation sequence number is generated when you Calculate Payroll or Process Manual Checks. You can choose Calculation Sequence on the Payroll G/L Integration window.