Setting Up Accounts Receivable

This topic lists all the steps for setting up a new Accounts Receivable ledger.

  1. Install Sage 300 programs in the following order:
    1. System Manager (including Bank Services and Tax Services).
    2. General Ledger (if you intend to use it).
    3. Accounts Receivable.
  2. Create a system database and a company database.
  3. Choose company-wide options in Common Services.
  4. Activate Bank and Tax Services, and add information about the bank accounts, taxes, and currencies used in your accounts receivable system.
  5. Add receivables control accounts to your general ledger chart of accounts.

Step 1: Activate Accounts Receivable, select options, and add records

  1. Activate the Accounts Receivable program for your data.

    See the System Manager help for instructions.

  2. Use the A/R Options screen and the A/R G/L Integration screen to specify how your receivables system will operate.
  3. Design coding schemes for your Accounts Receivable records.
  4. Add records and print setup reports. For more information, see:

Step 2: Add customers

For more information, see:

Step 3: Transfer Your Accounting Data to Accounts Receivable

  1. Enter year-to-date and current transactions.
  2. Print batch listings.
  3. Post the batches and print posting journals.
  4. Enter historical totals (statistics) for customers, customer groups, national accounts, items, and salespersons (optional).
  5. Print other reports.

Step 4: Design the formats for your preprinted forms

Design and test formats for printing invoices, credit notes, debit notes, deposit slips, statements, letters, and labels, or adapt the sample formats to print on your own forms.

For more information, see Customizable Formats for Printed Accounts Receivable Forms.