Type a description of the distribution code.
Specify a Discountable status for the distribution code, so that when you use the code in an invoice, credit note, or debit note detail, the status appears as the default for the detail.
Type a code, using up to six characters, to identify the distribution code.
Enter the general ledger account numbers for the revenue, inventory, and cost of goods sold accounts to which amounts posted to the distribution code are distributed.
If you plan to assign the distribution code to an item record and you want to create transactions for inventory and cost of goods sold, enter numbers for all three general ledger accounts (revenue, inventory, and cost of goods sold).
If you will use the distribution code for creating summary invoices (invoices that do not use item numbers for invoice detail entry), enter the general ledger account number only for the revenue account. Accounts Receivable does not create transactions for inventory and cost of goods sold from summary invoices.
Select this option if you do not want to assign the distribution code to any customers.
Normally you use this option when you decide to delete a distribution code, and want to ensure that it is not assigned to any additional customer accounts. You can change your entry any time.
You cannot assign inactive distribution codes to customer records. Also, you cannot save changes to customer records that use an inactive distribution code, unless you first assign an active distribution code to the records.
This information field displays the date of the last change made to the distribution code. You do not make an entry in this field.
Overview
Note: Depending on how your system is set up, this desktop screen may also be available as a web screen. For more information, see the Web Screens Getting Started Guide or the help for Sage 300 web screens.
You use the A/R Distribution Codes screen to define codes to identify the general ledger Revenue, Inventory, and Cost of Goods Sold accounts to use in sales transactions.
Distribution codes are a quick method of specifying the revenue, inventory, and cost of goods sold general ledger accounts to which you post data from sales transactions.
You can define as many distribution codes as you need to represent the various combinations of general ledger accounts to which you post sales data.
You can also use distribution codes if you do not use an Accounts Receivable item list. In this case, each distribution code identifies only a general ledger revenue account. When entering non-item transactions, you can either select the appropriate distribution code or select the number of the revenue account to use.
You also assign distribution codes to each invoice detail you enter in a recurring charge record.