G/L Budget Maintenance Screen

Learn more

About Budgets

Budget Methods

About Fiscal Sets

Open General Ledger > G/L Accounts > Budget Maintenance.

Click the Add To button to add the amounts you are copying or calculating to amounts already in the Budget Amount column.

Click this button to clear all the period amounts in the Budget Amount fields.

You can use this button to remove the result of previous calculations without having to delete the Budget fiscal set.

Click this button to remove a Budget fiscal set from an account. The fiscal set is deleted regardless of whether it contains amounts.

Note: Historical fiscal sets are normally retained for the number of years specified in the Years Of Fiscal Sets field on the Posting tab of the G/L Options screen. Once a fiscal set is older than the number of years specified, it is automatically deleted when you use the Create New Year screen.

Click the Replace button to replace the amounts in the Budget Amount column with amounts you are copying or calculating.

Click this button to save a budget fiscal set that you have defined for an account.

Click this button to show budget information in the table for the specified budget set.

Click this button to show budget information in the table for the specified fiscal set.

To display budget information for an account, enter the account number in this field.

When you create a budget for an account, you specify the budget fiscal set and year for the budget data.

Budget fiscal sets are identified by the numbers 1 through 5. You can decide how many budget fiscal sets you want to use for an account (all are optional) and the information each will hold.

Example:

You could use three budget sets for the following purposes:

  • Budget fiscal set 1—Original budget
  • Budget fiscal set 2—Revised budget
  • Budget fiscal set 3—Forecast

Use the same budget setup for all accounts so you can create reports that compare actual amounts to budgeted amounts.

This field appears in multicurrency ledgers. If the account is multicurrency, you can select a currency for the budget set.

This field appears in multicurrency ledgers. If the account is multicurrency, specify the currency type (source, functional, or equivalent) for the budget set.

Select the year for which you want to display or edit the budget set.

The Fiscal Set Lookup fields are almost the same as those in the Budget Lookup section, but you use this section to display amounts for a fiscal set of an account. You specify the account number, fiscal set, year, currency, and currency type to identify information to display in the Fiscal Set Amount column of the table.

You can use this to transfer current or previous-year actual figures or budget figures from any account to the budget you are working with.

You can transfer the figures as they are, add an amount or percentage, or transfer the annual total and distribute it evenly to every period.

For example, you might want to use last year's actual figures, increased by 5% to adjust for inflation, as this year's budget.

Select a budget method to help you calculate budget period amounts based on information you specify on the right side of the Budget Method section. Depending on the budget method you select, different fields appear, allowing you to specify applicable details for the selected budget method.

For a list of budget methods, see Budget Methods.

This column displays the budget amounts for the account selected in the Budget Lookup section.

This column displays data from any G/L account you choose. You select the account in the Fiscal Set Lookup section.

Overview

Use the G/L Budget Maintenance screen to:

You can maintain up to five budget sets for each account, and you can create up to five optional budgets for an account.

Note: You cannot add, change, or delete information contained in a locked budget set. (The Posting tab on the G/L Options screen tells you which budget sets, if any, are locked.)