You use the Budget Maintenance screen to enter budgets for your accounts for any year defined in the fiscal calendar.
You can maintain up to five budget sets for each account, and you can create up to five optional budgets for an account.
Note: You cannot add, change, or delete information contained in a locked budget set. (The Posting tab on the G/L Options screen tells you which budget sets, if any, are locked.)
You decide the type of information each budget contains. For example, you might set up an original budget, an adjusted budget, and a forecast.
Tip: If you create roll-up budgets, use a separate budget set.
The Budget Maintenance screen provides calculation methods and tools to help you create budgets. You can:
- Enter the budget amounts in the Budget Amount column for each period.
- Let the system calculate budget amounts based on specified amounts and percentages using any combination of budget methods. (For information about specific budget methods, see Budget Methods.)
- Use the Fiscal Set Lookup feature to look up a fiscal set (actual or budget) for any account in the general ledger, and then use one of the "Copy" budget methods to copy amounts from the fiscal set into your new budget.
- Use the Import and Export choices on the Options menu to transfer General Ledger accounts and budget figures to and from non-Sage 300 programs. For example, you can export account data to a spreadsheet, manipulate it, and then import it as budget data. For more information, see Importing and Exporting General Ledger Data.
If you import budget information into General Ledger from a spreadsheet, you must supply the account number, fiscal set and year, and currency code and type in the file, along with the budget amounts.
Note: You must enter credit amounts as negative numbers.
Future Year Budgets
In addition to current-year budgets, you can create budgets for an unlimited number of future years.
These future year budgets consume disk space, so you should add them only when necessary.
Note: You must create the future year before you can add the budgets.