Editing Budget Data

You can maintain up to five budget sets for each account, and you can create up to five optional budgets for an account.

Note: You cannot add, change, or delete information contained in a locked budget set. (The Posting tab on the G/L Options screen tells you which budget sets, if any, are locked.)

To edit budget data:

1. Open General Ledger > G/L Accounts > Budget Maintenance.
2. In the Budget Lookup Account field, specify the account for which you are entering budget information.
3. Display the budget set you want to edit. More...
   1. In the Budget Set field, select the budget set you want to add or edit.
   2. In the Year field, select the fiscal year for the budget.
   3. If you are editing budget data for a multicurrency account, specify the currency and currency type you want to view and edit.

      Example: Your functional currency is US dollars. You want to view figures in Canadian dollars, but enter amounts in US dollars. You select CAD as the currency and select Equivalent as the currency type. You can then enter US dollar amounts in the Budget Amount column, and view their equivalents in Canadian dollars in the Fiscal Set Amount column.

   4. Click Show Budget Amounts.
4. Enter data for each period in the budget set. More...

   You can:

   • Click in the Budget Amount column to enter amounts manually for each fiscal period.
   • Use one of the methods in the Budget Method section to enter calculated budget data. For more information about each method, see Budget Methods.

     Use the following buttons in conjunction with the budget method to produce the results you want:

     • Click the Add To button to add the amounts you are copying or calculating to amounts already in the Budget Amount column.
     • Click the Replace button to replace the amounts in the Budget Amount column with amounts you are copying or calculating.
   Tips:

   • Click Clear to clear all budget amounts in the table (all budget amounts are changed to zero).
   • Click Delete to remove the budget record completely. (This action will free up disk space.)
   • Use the Fiscal Set Lookup section to look up current or previous-year actual or budget figures from any account. When you click Show Fiscal Set Amounts, the Fiscal Set Amount column displays amounts from your inquiry that can help you prepare the budget for the account you are working with.

     You can also inquire on an account's rolled up amounts. Select the Use Rolled Up Amounts option, and then click Show Fiscal Set Amounts to see rolled up budget figures. Budgets for the member accounts are rolled into the rollup account for inquiry purposes.

     If you have security authorization for the rollup account, you automatically have access to member accounts.

5. When you are satisfied with the budget data, click Save.

   You can continue to manipulate the amounts in the Budget Amount fields using various budget methods, or by manually changing the amounts.

6. When you are satisfied with the result, click Save.