Overview
Use the I/C Day End Processing screen to:
- Update costing data for all transactions (unless Posting is selected for Cost Items During on the Costing tab of the I/C Options screen).
- Create general ledger journal entries from the transactions that were posted during the day (unless you manually created G/L transactions using the I/C Create G/L Batch screen or the program automatically created G/L transactions because During Posting is selected for Create G/L Transactions on the Integration tab of the I/C G/L Integration screen).
- Produce a posting journal for each type of transaction that was posted.
- Update Inventory Control statistics and transaction history.
Day End Processing also performs processing tasks for the Order Entry and Purchase Orders modules:
- Processing transactions that were posted during the day in Order Entry and Purchase Orders.
- Activating and posting future sales orders and purchase orders that have reached their order date, and updating quantities on sales orders and on purchase orders.
- Removing quotes and purchase requisitions with expiration dates up to and including the session date for day-end processing.
- Updating sales commissions.
- Creating batches of Accounts Receivable summary invoices and credit notes from posted Order Entry transactions.
- Deleting completed transaction details if you do not keep transaction history.
- Updating statistics and history in Order Entry and Purchase Orders.
Processing time
The time it takes to complete day-end processing varies according to your computer and the number of transactions you entered since the last time you ran Day End Processing. We recommend that you run Day End Processing when you do not need to use your computer for other tasks (for example, overnight).
Checking data integrity
Run Day End Processing before running Data Integrity (by selecting Administrative Services > Data Integrity) to check your Inventory Control data.
Locked fiscal periods
If a fiscal period is locked for General Ledger but not for Inventory Control, you can create batches for General Ledger using this window. However, when you try to post transactions to a locked period in General Ledger, the transactions will be placed in an error batch.
You can avoid this situation if you create and post General Ledger batches for outstanding Inventory Control transactions before locking the period for General Ledger.