I/C Receipts Screen

Enter the amount of any additional cost, such as a lump sum included on an invoices or a custom brokerage fee.

For returns, select whether the additional cost assigned to the returned goods is prorated to the remaining goods on the receipt or is left assigned to the items to which it was originally allocated.

Note: If you return all of the items on the receipt, you must use the I/C Adjustments screen to write off the additional cost from the receipt to a general ledger write-off account, even if you select the Prorate option.

Displays either the functional currency code for your Inventory Control company or the currency code assigned to the selected vendor (from Accounts Payable).

Note: This field appears only if you use multicurrency accounting.

This field displays the name of the person who entered the transaction.

If optional fields are set up for receipt transactions, you can enter information in the optional fields by clicking and selecting Add/Edit to open the Optional Fields screen.

Note: Optional field information can pass to the General Ledger if the optional fields are also assigned to the general ledger accounts.

If this receipt is associated with a purchase order, enter the purchase order number.

Displays the date to post the transaction to the general ledger. The posting date determines the fiscal year and period, which you cannot change directly.

When creating a new receipt, Inventory Control initially displays either the session date or the document date (depending on the setting for Default Posting Date on the Processing tab of the I/C Options screen), but you can change it.

In a multicurrency system, currency revaluation also uses the posting date to select open documents for revaluation purposes and, thus, revaluation adjustments are posted to the general ledger in the correct fiscal year and period.

Note: If you consolidate G/L transactions, the posting date for consolidated entries is the last date of the fiscal period.

Displays the transaction date of the receipt. When creating a new receipt, Inventory Control initially displays the session date but you can change it.

Enter an optional description for the receipt, return, or adjustment, using up to 60 characters.

This description appears with the transaction on the Receipts Posting Journal.

It can also appear on the G/L Transactions report and in the general ledger batch (if Inventory Control uses Description for the G/L Entry Description field or the G/L Detail Reference field and you do not consolidate general ledger transactions).

When entering a new receipt, either:

• Type a unique receipt number. You may want to base it on the date and supplier. Type no more than 22 characters. You can use letters, numbers, and special characters (such as * and #). Letters automatically appear in uppercase when you type them.
• Accept *** NEW *** to have the program assign the number based on the settings on Documents tab of the I/C Options screen.

To view an existing receipt, specify the receipt number and select the receipt.

Enter an optional reference for the transaction, using up to 60 characters.

This reference appears with the transaction on the Receipts Posting Journal.

It can also appear on the G/L Transactions report and in the general ledger batch, if the G/L Reference field or the G/L Description field uses Reference in one of its segments, and you do not consolidate general ledger transactions.

Select this option if you want to print exactly one item label for each item being received. Inventory Control updates the number in the Labels column on each item's detail line to match the number in the item's Quantity Received column. If you want to print more or fewer labels, you can change the number in the Labels column.

Clear the option if you do not want to print item labels, or if you want to print more or fewer labels than the number of items being received on any detail line. When you clear the option, the Labels column on each item's detail line displays zero, but you can change it.

Displays the total extended cost for all the detail lines and any additional cost entered for a receipt.

On receipt adjustments, the total cost includes the current total costs entered for the receipt, plus or minus any adjusted cost or additional amounts you enter.

On receipt returns, this field displays 0.00.

Select the type of edit you want to perform on an incomplete receipt:

• Receipt. Enter a new receipt for inventory items.
• Return. Enter return information for the receipt.
• Adjustment. Enter adjustment information for the receipt.
• Complete. Complete the receipt. If you select this type and post the transaction, you will not be able to add a return or an adjustment.

If desired, type the number of the vendor to associate with this receipt or click and select the vendor from Accounts Payable. Vendor numbers are optional.

Displays the name of the vendor associated with the vendor number.

Displays the year and period, which is determined by the posting date. You cannot change the year/period except by changing the posting date.

This table displays details about the items received. If you want to add another item, click Add Line to add a line to the table.