A/R Invoice Batch List Screen

To open this screen

Open Accounts Receivable > A/R Transactions > Invoice Batch List.

Fields and controls

Buttons

Create New

Click this button to open the A/R Invoice Entry screen, which you can use to create a new invoice batch. For more information, see Adding, Editing, or Deleting an Invoice Batch.

Delete

Click this button to delete a selected batch.

All transactions in the batch are deleted and the batch is listed as deleted on the A/R Batch Status report. You cannot reuse the batch number.

Tip: To delete a posted batch, or to clear the data for a deleted batch, use the Clear Deleted And Posted Batches option on the A/R Clear History screen.

Open

Click this button to open a selected batch in the main entry screen.

Post

Click this button to post the selected batch. For more information, see Posting an Invoice Batch.

Print

Click this button to print a batch listing. For more information, see Printing Batch Listings.

Batch Number

If you want the list to begin with a specific batch, specify the batch number in this field.

Ready To Post

Indicates whether a batch is ready to post. To change the setting for a batch, double-click this field.

This field has three main purposes:

• It prevents you from accidentally posting batches before they are ready.
• It lets you post a range of batches, even if batches that are not ready to post are in the range.
• It prevents you from making changes to batches that are set to Ready To Post.

Notes:

• Before you can post a batch, the batch must be set to Ready To Post.
• If you are posting a single batch, you can select Ready To Post during posting.
• You cannot delete a batch for which the Ready To Post option is selected.

Show Posted and Deleted Batches

To list only batches with a status of Open or Ready To Post, clear this option.

Related tasks

• Printing Batch Listings
• Printing Accounts Receivable Posting Journals
• Printing the A/R Posting Errors Report
• Printing the A/R Batch Status Report

Overview

Use this screen to:

• View a list of invoice batches, beginning with the batch number you specify and including batches created on the A/R Create Recurring Charge Batch and A/R Create Interest Batch screens. More...

  The list includes the following information about each batch:

  • Batch number.
  • Batch date.
  • Batch description.
  • Number of entries.
  • Total amount.
  • Whether a batch has been printed.
    Notes:

    • Open batches for which listings have been printed are marked Yes.
    • If you edit a printed batch, its status reverts to Open until you reprint the batch listing.
  • Posting sequence number.
  • Number of errors.
  • Date the batch was last edited.
  • Type (indicates how the batch was created).
  • Status. More...

    A batch can have one of the following statuses:

    • Open. You can edit the batch.
    • Ready To Post. The batch can be posted. You cannot edit the batch unless you first change its status.
    • Post In Progress. Posting has started for the batch. You cannot edit or print it.
    • Deleted. The batch was removed from Accounts Receivable before posting. You cannot view the batch or reuse the batch number.
    • Posted. Transactions in the batch have been added to customer accounts. You cannot edit the batch, but you can print a listing for it.
• Create a new invoice batch.
• Select an existing batch to edit or delete.
• Mark a batch Ready To Post.

  Note: If you use Payment Processing, you must process all Sage Payment Solutions credit card transactions included in a batch before you can mark the batch Ready To Post.

• Post individual invoice batches.
• Print batch reports:
  • Batch Listing.
  • Batch Status.

Last published: 4/8/2016