Fields and controls
Buttons
Process
Click Process to create a batch of invoices for the recurring charges, as you specified.
From/To
Enter the range of records from which to select:
- To specify a range of records, enter the lowest code (or number) in the range in the From field, and the highest code in the To field.
- To specify a single record, enter its code in both fields.
- To select all records, leave the From field blank and the To field showing Zs.
Method
Use this field to specify whether to create a new batch or add the invoices to an existing batch, as follows:
- If you select Default, Accounts Receivable adds the invoices to an open invoice batch that has the same run date. If no batch has the same run date, it creates a new batch.
- If you select Create A New Batch, Accounts Receivable creates a new batch of recurring charge transactions.
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If you select Add To An Existing Batch, Accounts Receivable displays an additional field. Use the new field to select an existing batch to which to add the invoices.
Run Date
Accounts Receivable processes all recurring charges up to the specified run date. The run date is used as the document date for all the invoices in the recurring charge batch, and when you post the batch, it is entered as the Last Run Date in the recurring-charge records you processed.
When you use the A/R Create Recurring Charge Batch screen to create invoices for recurring charges, Accounts Receivable uses the session date as the default. You can enter a different date.
Select By
Choose the type of record by which to select the accounts for which to create recurring charge invoices. You can choose:
- Recurring Charge Code. To create invoices for customers assigned to the range of recurring-charge codes you specify. Other charges assigned to the customers are ignored if you do not include their recurring-charge codes in the range of codes.
- Customer Number. To create invoices for customers to whom recurring charges are assigned in the range of customer numbers you specify.
- Customer Group or National Account. To create invoices for all the customers to whom recurring charges are assigned and who use the customer groups or national accounts you specify.
When you select recurring charges by customer number or customer group, Accounts Receivable creates invoices for all recurring charges for the customer.
Overview
You use the A/R Create Recurring Charge Batch screen to create recurring charge invoices for the customers and charges you select.
The program creates a new invoice batch with the next available invoice batch number.
You edit recurring charge batches using the A/R Invoice Entry screen.
Note: Accounts Receivable does not process recurring charges for customers whose records are inactive or on hold.
Starting and Expiration Dates
On the A/R Recurring Charges screen, you can specify a starting date and an expiration date for a recurring charge.
When you create a recurring charge batch, an invoice is created for a recurring charge only if the batch creation date is between the starting date and the expiration date for the charge.
Maximum Amounts
On the A/R Recurring Charges screen, you can specify a maximum amount for a recurring charge.
If an invoice for the full amount of the recurring charge would put the total invoiced for the charge over the maximum amount, an invoice is created for only the outstanding amount, instead of the full amount.