About Recurring Charge Batches
Modifying Recurring Charge Details Using the Detail Taxes Screen
You can use the A/R Create Recurring Charge Batch screen periodically to create a batch of recurring charge invoices for the customers and charges you select. Creating recurring charge batches saves you from having to enter an invoice for each recurring charge and customer manually.
You create one batch of recurring charge invoices at a time, but you can have as many open batches of recurring charge invoices as you need.
Note: Accounts Receivable does not process recurring charges for customers whose records are inactive or on hold.
When you generate invoices, Accounts Receivable creates a new batch or adds the new transactions to an existing batch, depending on your choice for the Method option on the A/R Create Recurring Charge Batch screen. If you choose to create a new batch, Accounts Receivable assigns the next available invoice batch number to the recurring charge batch, assigning the default invoice type specified on the A/R Options screen.
Accounts Receivable also updates the Unposted Total Invoiced and Unposted Number Of Invoices fields in the recurring-charge record when you generate invoices for recurring charges. If you subsequently adjust the unposted invoices, Accounts Receivable updates these fields accordingly.
You edit recurring charge batches using the A/R Invoice Entry screen.
When generating item invoices, the A/R Create Recurring Charge Batch screen uses the item price specified in the recurring charge record (not from the item record).
When the difference between the Amount Invoiced To Date and the Maximum Amount is more than the recurring charge, Accounts Receivable creates the invoice for the usual amount.
No invoices are created for recurring charges that have already reached the permitted amount in the Maximum Amount field in the recurring-charge record. If no invoice is created, the program does not update the Last Invoiced date field.
Optional fields defined for invoices and invoice details are used on recurring charge invoices. However, only the optional fields and values specified in the recurring charge records are used in the invoices.
Accounts Receivable updates statistical amounts for the last invoice posted in the recurring-charge record, and it adds the invoice amount to the Year To Date Total Invoiced and Year To Date Number of Invoices field.