You enter a miscellaneous payment to issue a check to a person or company for which no vendor record exists in Accounts Payable. For example, you could enter a miscellaneous payment to record a purchase from a one-time vendor.
You can also enter a miscellaneous payment for an existing Accounts Payable vendor and create an invoice at the same time, so you do not have to enter the invoice separately in the A/P Invoice Entry screen. This type of payment is known as a "cash invoice."
Note: Accounts Payable does not create an invoice when you post a payment for a one-time vendor, for whom you do not create a vendor record.
To add a cash invoice or cash payment:
Accounts Payable > A/P Transactions > Payment Entry.
Click the Create New Entry button to start a new document, and then enter a description for the payment (such as Payment for camera).
For more information, see A/P Payment Entry Screen.
Enter distribution details for the payment, as you would for an invoice. More...
To check the taxes calculated for a distribution detail, or to enter them manually, select the detail, then click the Edit icon in the Line Number column.
To find out about entering taxes manually, see Editing Taxes on an Invoice, Debit Note, or Credit Note.
In a multicurrency ledger, if the bank or vendor does not use the functional currency and you need to change the exchange rate information for the payment, click the Rates button, then for each type of rate (bank and vendor), enter:
Note: The Rates button appears only if the vendor does not use your functional currency.
The check will be in the bank currency.
When finished, click Save.
Print the batch listing, and then review the entries.
Correct entries, if necessary, and then reprint the listing for each corrected batch. When batches are correct, file the reports.
Note: You must print batch listings before posting if the Force Listing Of All Batches option is selected on the A/P Options screen.