Setting Up Accounts Payable

After you activate Accounts Payable, follow the steps in this topic to set up a new Accounts Payable ledger.

Step 1: Select options and add setup records

1. Use the A/P Options screen and the A/P G/L Integration screen to specify how your Accounts Payable system will operate.
2. Design coding schemes for your Accounts Payable records. For more information, see About Designing Accounts Payable Coding Schemes.

3. Add records and print reports. For more information, see:

   • Adding 1099 / CPRS Codes
   • Adding or Modifying an Account Set
   • Adding or Modifying a Distribution Code
   • Adding or Modifying Distribution Sets
   • Adding or Modifying Email Messages
   • Adding or Modifying an Optional Field (if you use them)
   • Adding or Modifying a Payment Code
   • Adding Payment Selection Codes
   • Adding or Modifying a Terms Code

Step 2: Add vendor records

For more information, see:

• Adding, Modifying, or Deleting a Vendor Group
• Adding, Modifying, or Deleting a Vendor
• Adding, Modifying, or Deleting a Remit-to Location for a Vendor (optional)
• Setting Up a Recurring Payable for a Vendor
• Printing the Vendors List
• Printing the Vendor Group List
• Printing the Remit-To Locations Report (optional)

Step 3: Transfer your accounting data to Accounts Payable

For more information, see:

1. About Entering Current and Historical Transactions
2. About Batch Processing in Accounts Payable
3. Printing Batch Listings and Printing Posting Journals

Step 4: Design formats for your preprinted forms

Design and test formats for printing checks, advices, letters, and labels, or adapt the sample formats to print on your own forms. For more information, see Customizable Formats for Printed Accounts Payable Forms