In General Ledger, you can assign an unlimited number of optional fields to an account to store additional information that your company wants to track for the account.
Transaction Optional Fields. General Ledger also retains optional field information for transactions (including those created in other Sage 300 programs and sent to General Ledger) if the optional fields used in the transaction details match those used in General Ledger. More...
To assign optional fields to an account:
General Ledger > G/L Accounts > Accounts.
Use the Transaction Optional Fields tab to add optional fields to be used in transaction details that use the account.
To use the same optional fields for transaction details as you use for the account, click the Replace Optional Fields button. Providing you have set up matching optional fields for accounts and transaction details in G/L Optional Fields, the program replaces the optional fields on this tab with optional fields that match those used on the Optional Fields tab. (If an optional account field has no matching optional transaction field in G/L Optional Fields, the field is not used for transaction details.)
Important! General Ledger does not keep optional field information for consolidated transactions.
When you use the selected account in a journal entry, General Ledger includes the optional fields and values you assigned.