Adding and Editing Distribution Sets

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Adding and Editing Distribution Codes

Bank Distribution Codes Screen

Bank Distribution Sets Screen

Bank Options Screen

You can define as many distribution sets as you need to represent the various combinations of general ledger accounts to which you post transactions. You can also change or delete distribution sets. More...

You can change the description, the list of distribution codes, and the accounts in a distribution set, but you cannot change the code that identifies the distribution set.

If you want to reuse the description from an existing distribution code, add the distribution code to the distribution set, clear the Distribution Code field, and then enter the general ledger account to use. (You cannot change the account for a line to which a distribution code is assigned.)

If you make a distribution set inactive you cannot use it when you add a new transaction. However, you can print and post transactions that include the distribution set if you made it inactive after you entered the transaction.

If you change the accounts for a distribution code, distribution sets that use the code are immediately updated when you save the changes.

Deleting a distribution set does not remove any information from Bank Services, except the set definition.

Deleting a distribution set after adding a transaction has no effect on posting. However, you will have to change the distribution set to a valid one if you edit the transaction.

To add or edit a distribution set:

  1. Open  Bank Services > Bank Setup > Distribution Sets.Open  Bank Services > Bank Setup > Distribution Sets.
  2. In the Distribution Set field, enter a unique code of up to six alphanumeric characters to identify the new distribution set.

    Use the field to specify an existing code to edit a distribution set.
  3. In the Distribution Set Description field, enter a description for the distribution set using up to 60 characters, or edit the description, as needed.
  4. Use the Currency field to specify the currency for this distribution set if your system is multicurrency.

  5. Use the table to specify the accounts and amounts for the details of transactions that use this distribution set, using a separate line for each detail:

    1. In the Distribution Code field, enter the distribution code.
      • When you specify a distribution code, the program automatically inserts the description of the distribution code, the G/L account, and the account description.
      • You do not have to enter a distribution code, if one does not exist for the type of detail you are entering.
    2. Enter the G/L account, if you did not specify a distribution code, or change the account, if necessary.
    3. Enter the amount of the detail.
  6. Click Add Line and add lines as needed.
  7. Click Save.

Print a list of distribution sets. For more information, see Printing the Bank Distribution Sets Report.