Applying a Payment or Credit Note to a Job‑Related Invoice

You can distribute payment amounts to invoices.

To apply amounts to details for different contracts, projects, categories, and resources:

1. Open Accounts Payable > A/P Transactions > Payment Entry.
2. In the Payment Transaction Type field, select Apply Document.
3. In the Document Number field, specify the document to which you are applying a prepayment or a credit note.
4. Select the Filter Documents option.
5. On the detail table, for the job‑related invoice you are paying, select Yes in the Apply column.
6. Clear the Filter Documents option.
7. On the detail table, select the job‑related invoice you are paying.
8. Click Jobs.

   The Project and Job Costing Apply Details screen appears.

9. Enter the amount to apply to the selected invoice.
10. In the Apply Method field, specify one of the following methods to apply the amount to contracts, projects, categories, and projects that appear on the invoice:
    • Top Down. Select this method to apply an amount automatically to invoice details beginning with the first detail (contract-project-category-resource) on an invoice until the amount is fully applied.

      If you are using this method to allocate a payment to an invoice that uses a multiple payment schedule, you may have to adjust the allocations manually.

      Note: When using this method, any discounts are applied to the last line only. To allocate discounts proportionately, use the Prorate By Amount method instead.

    • Prorate By Amount. Select this method to apply a payment amount proportionately to all invoice details, depending on the relative amounts of the details.
11. If any details are not being paid at this time, remove them. To remove a detail, select it and then click Delete Line.
12. Close the Project and Job Costing Apply Details screen to return to the Payment Entry screen.
13. Click Save.