A/P Project and Job Costing Apply Details Screen

Learn more

A/P Payment Entry Screen

  1. Open Accounts Payable > A/P Transactions > Payment Entry.
  2. Use the Batch Number field to select an existing batch, or click the Create New Batch button to create a new batch.
  3. Enter and apply a payment, as usual.
  4. On the detail table, select a job‑related document for which you need to apply details.
  5. Click Jobs.

This is the amount applied to the selected invoice or credit note on the Payment Entry screen.

The apply method you selected for the transaction appears in this field, but you can change it for the selected invoice.

This field displays the amount entered in the Discount Taken field for the invoice on the Payment Entry screen.

This field displays the document number for the selected job‑related invoice.

This field displays the net balance for the selected job‑related invoice.

The amount displayed in this field shows any discrepancy between the applied amount for the invoice, displayed at the top of the screen, and the sum of the applied amounts entered for the individual details.

Note: The applied amount for the invoice must be fully distributed (the amount in this field must be zero), or you cannot save the entry.

The amount displayed in this field shows any discrepancy between the total discount taken for the invoice, displayed at the top of the screen, and the sum of the discount amounts entered for the individual details.

Note: The discount taken for the invoice must be fully distributed (the amount in this field must be zero), or you cannot save the entry.

This field displays the vendor's currency for the selected job‑related invoice.

This field displays the vendor number and name you entered on the Payment Entry screen.

If you want to change an amount that the program has calculated for a detail, enter the amount that you want to pay.

If the complete distribution for the selected document does not appear on the Apply Details screen, you can use the Finder on this field to select the particular detail you want to pay.

This field displays the category used for the invoice detail, but you can select a different category.

This field displays the contract number used for the invoice detail, but you can select a different contract number.

This field displays the cost class for the category that is specified for the detail.

This field allocates (to the invoice details) the total discount for the invoice using the apply method you specified for the selected invoice.

If you change any of the amounts, you must ensure that the sum of all the Discount Taken fields for the details equals the total for the invoice, or you cannot save the entry.

Check that the amount displayed in the Unapplied Discount Amount field is zero to ensure that the discount is fully distributed.

This field displays the project used for the invoice detail, but you can select a different project.

This field displays the resource used for the invoice detail, but you can select a different resource.

The amount that you have withheld for a job detail to be remitted to tax authorities on behalf of the vendor.

Click the Edit icon Image of Edit button. in this field to open the Detail Tax Withheld screen, where you can view the tax withheld for each tax authority.

Overview

Use the A/P Project and Job Costing Apply Details screen to:

When you make a partial payment (an amount that is less than the current balance) for a job‑related invoice, you need to specify the amount you are paying for each detail, so that Accounts Payable can update the correct contracts, projects, and categories in Project and Job Costing.