About Manual Cheques
The Manual Cheques window lets you:
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Enter manual cheques you write outside the system. manual cheques are sometimes referred to as "after-the-fact" (ATF) cheques because you generally enter the manual cheque data after you have written and issued the cheque.
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Mark manual cheques (that are not after the fact) for printing.
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Enter job-related information (such allocating payroll costs to jobs), if you use Sage 300 Project and Job Costing.
You might want to issue a manual cheque, printed or after the fact, for example, when an employee leaves the job suddenly and must be paid, or when amounts are entered incorrectly during payroll processing and you must correct an employee's pay.
You can enter an unlimited number of earnings/deductions and taxes on manual cheques.
Restrictions and Other Information About Manual Cheques
After-the-fact (ATF) cheques
You can enter as many after-the-fact manual cheques per employee per pay period as you need. The information you enter on after-the-fact manual cheques is cleared when you post them in the Post Manual Cheques form.
Printed manual cheques
You can enter multiple to-be-printed manual cheques per employee per pay period if the cheque date for each cheque is unique. If you need to enter more than one to-be-printed manual cheque for an employee in a pay period, you can process, print, and post the first one, and then you can enter another using the same pay period end date and the same cheque date.
After processing manual cheques you intend to print, you use the Payroll Cheques window to print and post them. Printable manual cheques are cleared after you print and post them using the Payroll Cheques window.
Manual Cheques and Calculate Payroll
You cannot calculate payroll for an employee for whom a manual cheque exists, unless the manual cheque has a pay period end date earlier than your payroll calculation period end date and has been processed (but not necessarily posted).
Overtime and shift pay on manual cheques
The system does not calculate overtime or shift differential wages for a manual cheque. To ensure proper posting, you calculate regular, overtime, and shift differential wages and enter them as separate amounts, indicating the type for each.
Print the Manual Cheques report from Transaction Reports.