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About Printing and Posting Payroll Cheques

You can use the Payroll Cheques window to:

Print payroll cheques.
Print manual cheques marked for printing when you selected the Print Cheque check box in the Manual Cheques window.
Specify certain cheque printing instructions, including the level of detail, print order, and bank.
Choose whether to print employees' social insurance numbers on cheque stubs.
Post payroll transactions and create a batch of General Ledger transactions resulting from your payroll processing.

Use the Process Manual Cheques and Post Manual Cheques windows to process and post after-the-fact manual cheques.

The posting function is optional as follows:

If you opted to create G/L batches automatically during payroll posting, approving the printed cheques generates batches of payroll transactions for posting to the general ledger.
If you selected to generate G/L batches on request instead, the Payroll Cheques function creates a holding file of transactions from which you can create batches using the Create G/L Batch function in Periodic Processing.

Important! Always back up your data before you print and post cheques.

When you post (approve) payroll cheques the system generates a posting sequence number, which is stored. All transactions posted during the same session share the same posting sequence number, which prints on the Payroll Register.
You can include posting sequence numbers in the information sent to the general ledger if you choose Posting Sequence on the Payroll G/L Integration window. The calculation sequence number is generated when you Calculate Payroll or Process Manual Cheques. You can choose Calculation Sequence on the Payroll G/L Integration window.