O/E Prepayments Screen

This field displays the total amount due for the invoice. Discounts that apply to the invoice are deducted from the amount due.

Enter the bank code for the bank for this receipt batch. Each batch must specify a single bank.

If you use multicurrency accounting:

• If you are adding payments to an existing batch, the program displays the default currency of the batch, and you cannot change it.
• If you are creating a new batch, you can select a currency that is accepted by the bank you select.

The bank rate is the rate at which the prepayment amount will be converted to the functional currency.

This field displays the exchange rate associated with the currency, rate date, and rate type specified. You can change the default rate that appears here.

Select a date to use as the batch date. Sage 300 displays the session date by default.

Select an existing receipt batch for the prepayment you are entering, or click the New button to create a new batch.

In the description field to the right, enter a description of up to 60 characters for the receipt batch that will include the prepayment.

Enter the check number for each payment made by check. If the payment is not by check, you can enter a reference number.

Note: If you leave the field blank, Sage 300 assigns a number that consists of the batch number and the entry number.

If you are creating a new batch, specify the currency in which you want to add prepayments to the batch. You must select a currency that is used by the specified bank.

If you select an existing batch, Sage 300 defaults the receipt currency to the default currency specified for the existing batch, and you cannot change the currency. (You can change the batch default currency in Accounts Receivable if necessary.)

If you want to view or edit the bank rate for the currency, click the Zoom button beside the Currency field to open the O/E Bank Rate screen. For more information, see O/E Bank Rate Screen.

This field displays the customer number of the customer to whose account you will post the document.

If this is a new receipt batch, you can select an existing deposit number or click the New button to create a new deposit.

Tip: Select an existing deposit number if you want to consolidate multiple receipt batches into a single bank deposit.

This field displays the sum of all terms discount amounts available for the document.

This field displays the total value of the document for which you are entering the prepayment.

This field displays the total value of the order for which you are entering the prepayment.

Select the payment code for the prepayment. Payment codes are the payment methods that you have defined in Accounts Receivable to identify the types of payments you process (such as cash, checks, and credit cards).

If you use Payment Processing and want to process or pre-authorize a credit card transaction for a document, you must select a payment code that uses the payment type SPS Credit Card.

Tip: Click the Payment Code Finder to see a list of payment codes and associated payment types.

If you have pre-authorized a credit card payment, this field displays the amount of the pre-authorization.

If you use Payment Processing, select the processing code to be used for the transaction. This code specifies the merchant ID, bank, and currency that will be used when processing the transaction.

Note: The bank and currency you specify for a credit card transaction must match the information specified for the processing code.

Select a date to specify the exchange rate associated with the rate type. Sage 300 displays the session date by default.

Enter the code for the rate type to use when selecting the bank rate for the prepayment.

Sage 300 displays the rate type assigned to the currency table in Common Services, but you can change it to another of the rate types defined for your system.

Enter the amount of the receipt. This amount will appear in the Prepayments field on the Totals tab for the document.

Tip: If you use multicurrency accounting, enter this amount in the receipt currency (see the Currency field).

Select a date for the prepayment. Sage 300 displays the session date by default.

Sage 300 uses the date you enter to select the default fiscal year and period to display.

Note: In Accounts Receivable, the receipt date is used to assign the prepayment to aging periods on statements and reports, and to update statistics in customer records and salesperson records.