Overview
Use the I/C Day End Processing screen to:
- Update costing data for all transactions (unless you chose the option to update costing during posting).
- Produce general ledger journal entries from the transactions that were posted during the day (unless you do item costing during posting or create G/L transactions using the Create G/L Batch icon).
- Produce a posting journal for each type of transaction that was posted.
- Update Inventory Control statistics and transaction history.
Day End Processing also performs processing tasks for the Order Entry and Purchase Orders modules, if you have them:
- Processing transactions that were posted during the day in Order Entry and Purchase Orders.
- Activating and posting future sales orders and purchase orders that have reached their order date, and updating quantities on sales order and on purchase order.
- Removing quotes and purchase requisitions with expiration dates up to and including the session date for day-end processing.
- Updating sales commissions.
- Creating batches of Accounts Receivable summary invoices and credit notes from posted Order Entry transactions.
- Deleting completed transaction details if you do not keep transaction history.
- Updating statistics and history in Order Entry and Purchase Orders.
Processing Time
The time it takes to complete day-end processing varies according to your computer and the number of transactions you entered since the last time you ran Day End Processing. We recommend that you run Day End Processing when you do not need to use your computer for other tasks (for example, overnight).
Checking Data Integrity
Run Day End Processing before using the Data Integrity icon in Administrative Services to check your Inventory Control data.
Locked Fiscal Periods
If a fiscal period is locked for General Ledger but not for Inventory Control, you can create batches for General Ledger during Day End Processing or using the Create G/L Batch icon (depending on Inventory Control's G/L Integration settings). When you try to post transactions to a locked period in General Ledger, however, the transactions will be placed in an error batch.
You can avoid this situation if you create and post General Ledger batches for outstanding Inventory Control transactions before locking the period for General Ledger.