Performing Day End Processing

Run day end processing as part of your daily routine, to keep your Inventory Control audit trail and reports up to date. You can run day end processing as many times a day as you want. More...

Day End Processing performs the following tasks:

  • Optionally updates costing data from all transactions. (You can choose to update costing information during transaction posting.)
  • Optionally produces general ledger journal entries from the transactions that were posted during the day. (You can choose to create G/L entries at the same time as you cost items, or you can use the Create G/L Batch screen to create G/L transactions.)
  • Optionally produces other subledger journal entries from the transactions that were posted during the day. (If you cost items during posting, you can also choose to create subledger entries at the same time.)
  • Always updates item statistics and transaction history for I/C, O/E and P/O (if you have them).
  • Creates the posting journals for each type of transaction posted.
  • Deletes completed transaction detail if you do not keep transaction history.
  • Activates and posts future sales orders and purchase orders that have reached their order date, and updates quantities on sales orders and purchase orders.
  • Removes quotes and purchase requisitions with expiration dates up to and including the session date for day end processing.
  • Updates sales commissions.

Note: The tasks performed by Day End Processing vary, depending on the processing options you select on the I/C Options screen. For more information, see I/C Options Screen.

  • Post all the transactions that you want to be processed by Day End Processing.

    Note: Any transactions you post while Day End Processing is running will not be processed if processing has already been completed for the transaction type.

    To be sure of processing all the day's transactions, post them before starting day end processing. Transactions are processed in the following order:

    1. Receipts
    2. Adjustments
    3. Transfers
    4. Assemblies
    5. Shipments
  • Allow enough time to run Day End Processing.

    The time it takes to complete day end processing varies according to your computer and the number of transactions you entered since the last time you ran Day End Processing.

    Tip: We recommend that you run Day End Processing when you do not need to use your computer for other tasks. You might find it best to run it overnight.

  • Back up your Inventory Control data.

To perform day end processing:

  1. Open Inventory Control > I/C Periodic Processing > Day End Processing.

  2. Click Process.
  3. When the message appears to indicate that processing is complete, click OK or press Enter to close the message and the Day End Processing screen.
  • Print the Item Valuation Report and compare it to the report that you printed earlier.
  • Print the Adjustment Posting Journal to check the actual posted adjustments.
  • Before posting any transactions:
    • Print the posting journals.
    • Print the G/L Transactions report if you create the general ledger batch manually (using the Create G/L Batch screen). Note that you cannot print the G/L Transactions report in Inventory Control if you use the option to create the general ledger batch during posting or day end processing.
    • Print any other reports, such as Item Valuation, Transaction Statistics, Sales Statistics, or Transaction History, that you want for updating your records.
    • Modify Inventory Control account sets, categories, and other records that could affect costing, as needed.