A/R Receipt Batch List Screen

To open this screen

Open Accounts Receivable > A/R Transactions > Receipt Batch List.

Fields and controls

Buttons

Create New

Click this button to open the A/R Receipt Entry screen, which you can use to create a new receipt batch.

For more information, see Adding, Editing, or Deleting a Receipt Batch.

Delete

Click this button to delete a batch.

For more information, see Adding, Editing, or Deleting a Receipt Batch.

Get Online Payments

If you use Payments Acceptance to accept payments from your customers through online payment service providers (such as PayPal and Stripe), click this button to download receipts for online payments.

When you click this button, receipts and bank entries are created for any online payments that have not yet been downloaded, as follows:

• A receipt batch is created that includes a receipt for each online payment. The receipt batch is set up to post the receipts to the Payments Acceptance Bank Account specified on the A/R Options screen.

  Note: Online payments made for Order Entry invoices are recorded as prepayments for the corresponding Accounts Receivable invoices.

  We recommend that you use the Payments Acceptance Bank Account as a "clearing" account. After the provider has deposited the funds in your bank account, transfer the receipts (using Bank Transfers) to your real bank account, and then perform bank reconciliation. For a detailed example of the steps in this process, see Sage Knowledgebase article 106222.

• For each online payment, a bank (withdrawal) entry is created for the amount of the processing fee charged by the provider. These bank entries are set up to be posted to the Charges Account specified on the Banks screen.

Open

Click this button to open a selected batch in the main entry screen.

Post

Click this button to post the selected batch.

For more information, see Posting a Receipt Batch.

Post All

Click this button to post all unposted receipt batches that are set Ready To Post. For more information, see Posting a Range of Batches.

Print

Click this button to print a batch listing. For more information, see Printing Batch Listings.

Batch Number

If you want the list to begin with a specific batch, specify the batch number in this field.

Ready To Post

Indicates whether a batch is ready to post. To change the setting for a batch, double-click this field.

This field has three main purposes:

• It prevents you from accidentally posting batches before they are ready.
• It lets you post a range of batches, even if batches that are not ready to post are in the range.
• It prevents you from making changes to batches that are set to Ready To Post.

Notes:

• Before you can post a batch, the batch must be set to Ready To Post.
• If you are posting a single batch, you can select Ready To Post during posting.
• You cannot delete a batch for which the Ready To Post option is selected.

Show Posted and Deleted Batches

To list only batches with a status of Open or Ready To Post, clear this option.

Related tasks

• Printing Batch Listings
• Printing Accounts Receivable Posting Journals
• Printing the A/R Posting Errors Report
• Printing the A/R Batch Status Report
• Posting a Range of Batches

Overview

Use this screen to:

• View a list of receipt batches, beginning with the batch number you specify. More...

  The list includes the following information about each batch:

  • Batch number.
  • Batch date.
  • Batch description.
  • Number of entries.
  • Total amount.
  • Whether a batch has been printed.
    Notes:

    • Open batches for which listings have been printed are marked Yes.
    • If you edit a printed batch, its status reverts to Open until you reprint the batch listing.
  • Posting sequence number.
  • Number of errors.
  • Date the batch was last edited.
  • Type (indicates how the batch was created).
  • Status. More...

    A batch can have one of the following statuses:

    • Open. You can edit the batch.
    • Ready To Post. The batch can be posted. You cannot edit the batch unless you first change its status.
    • Post In Progress. Posting has started for the batch. You cannot edit or print it.
    • Deleted. The batch was removed from Accounts Receivable before posting. You cannot view the batch or reuse the batch number.
    • Posted. Transactions in the batch have been added to customer accounts. You cannot edit the batch, but you can print a listing for it.
  • Bank (each batch is for a single bank).
  • Default currency (used for new receipts).
  • Whether a deposit slip has been printed.
  • Deposit (slip) number.
  • Adjustment amount.
• Create a new receipt batch.
• Select an existing batch to edit, post, or delete.
• Mark a batch Ready To Post.

  Note: If you use Payment Processing, you must process all Paya credit card transactions included in a batch before you can mark the batch Ready To Post.

• Print deposit slips. (To print a deposit slip, selected a batch on the list, and then click Deposit.
• Print batch reports:
  • Batch Listing.
  • Batch Status.
  • Posting Journals.
  • Posting Errors.
• Post all unposted batches that are set Ready To Post.
• Open the Posting Journals report for the selected batch (click the Edit button in the Posting Sequence column).
• Open the Posting Errors report for the selected batch (click the Edit button in the Number of Errors column).