Printing the A/R Batch Status Report

The Batch Status report describes all unposted invoice, adjustment, refund, or receipt batches, and posted or deleted batches that have not yet been cleared from Accounts Receivable. The report is a valuable management tool to track batches, particularly when several operators are entering batches on a multi-user system.

When to Print

Print the report when you need batch information, and before clearing batch status information (details of posted and deleted batches), either after printing this report, or at period end.

Note: The A/R Year End screen clears batch status information automatically.

To print the Batch Status report:

1. Open Accounts Receivable > A/R Transaction Reports > Batch Status.
2. Select a type from the Batch Type list.
3. Select a range of batch numbers and dates.
4. Specify the type(s) of batches to include. More...

   You can choose:

   • Entered. Batches created in Accounts Receivable.
   • Imported. Batches you have imported to Accounts Receivable. These can be batches created by another Sage 300 Accounts Receivable or by a non-Sage 300 program. They could also be recurring batches created in your own Accounts Receivable Ledger, then exported for later use.
   • Generated. Batches created in Accounts Receivable, such as to contain interest or write-off transactions, or transactions that were rejected during posting.
   • External. Batches created for Accounts Receivable by another program, such as invoice batches sent by Order Entry or by Project and Job Costing.
   • Recurring. When you print the report for invoice batches, you can also select Recurring.
   • Retainage. Batches of retainage invoices. This option appears only if you use retainage accounting.
5. Specify the status of the batches to include. More...

   You can choose:

   • Open. Unposted batches that you can edit.
   • Post In Progress. Batches for which posting has begun. You cannot edit or print the batch.
   • Deleted. Batches which were deleted.
   • Posted. Batches which have been posted.
   • Ready To Post. Completed batches that are ready for posting.
6. Click Print.