In Purchase Orders, you can keep purchase history for analysis and reporting purposes.
Selecting Options for Keeping History
You select options to keep history on the Processing tab of the P/O Options screen.
Select the Accumulate Purchase History option to keep information about the items you have purchased and the vendors who supplied them. Selecting the option also keeps information about invoices, credit notes, debit notes, and items you returned.
You can then view the information in the Purchase History screen, use the History button to look it up when you are entering transactions, and print it on the Purchase History report.
Purchase Orders keeps purchase history by the type of year (fiscal or calendar) and period you select for the Accumulate By and Period Type options on the Processing tab.
If you choose to accumulate by calendar year, the starting date for the year will be January 1. If you accumulate by fiscal year, the starting date will be the first day of your fiscal year.
Note: You can turn on or turn off the Accumulate Purchase History option at any time. If you turn off the option after you have used it, Purchase Orders keeps the figures already accumulated until you clear them. If you turn on the option again before clearing the history you accumulated previously, the data will still be available, but there will be no figures for the period during which the option was off.
Note: You can keep data for up to 53 periods per year (54 periods in a leap year), for any number of years.
Turning the Options On and Off
You can turn any of the options to keep history and statistics on or off at any time. If you turn them off after you have used them, Purchase Orders immediately stops saving information, although it retains the figures already collected until you clear (delete) them using the Clear History screen.
If you turn the option on again, there will be a gap in the collected information corresponding to the period when the option was not used.
For more information, see About Selecting Processing Options.