About Selecting Processing Options

Use the Processing tab of the P/O Options screen to set options that determine how Purchase Orders processes transactions, including whether it:

• Permits entry of transactions using item numbers that are not included in Inventory Control (Allow Non-inventory Items option). For more information, see About Allowing Entry of Non-inventory Item Numbers.
• Saves transaction history (all details of posted transactions) to a file for reporting (Keep Transaction History option).
• Keeps a list of all the vendors from whom you purchase individual items (Accumulate Purchase History option). For more information, see About Accumulating Purchase History.
• Saves statistical totals from posted transactions (Accumulate Statistics option). For more information, see About Accumulating Statistics.
• Requires requisition approval before they can be added to purchase orders. For more information, see About Requiring Approval for Requisitions.

You can also specify the following information:

• Default Template Code—for the information that is displayed when you enter new purchase orders and requisitions. For more information, see About Templates.
• The Default Item Cost —costing method for default item costs that appear for transaction detail lines, if you use Inventory Control. For more information, see About Default Item Cost. (If you do not use Inventory Control, the default item cost is set to Vendor Cost.)
• Item Options, if you do not use Inventory Control:
• Choose whether to process transactions that use fractional quantities of items.
• Set the weight unit of measure that Purchase Orders will use to allocate additional charges to items by weight. If necessary, you can change the weight unit of measure after setting up your system. However, if you have entered any weights in item records, you will need to change them so they correspond to the new unit of measure. For more information, see About Weight Units of Measure.
• Set the default aging periods by which the program groups outstanding orders on reports. More...

  Purchase Orders groups outstanding transactions for the Aged Purchase Orders report into five periods: a current (not due) period and four previous periods.

  You specify the length of each aging period on the Processing tab of the P/O Options screen.

  Note: You can specify different periods when you are printing the report, and you can change the default periods at any time.

In multicurrency systems, you can also check the functional currency for the ledger and the choice for the Multicurrency option, and you can specify a default rate type. For more information, see About Specifying Currency Information.