A/P Control Payments Screen

You can change the activation date of a prepayment. The activation date is the date on which the prepayment is included when calculating amounts due for payment when you create a payment batch.

Prepayments are not used to calculate amounts due to vendors until they reach the activation date. If you change the activation date, you will change the posted prepayment information and lose the original details.

This is the current amount of the document.

This field displays the document currency, which is the vendor currency.

This field appears only in multicurrency ledgers.

Use this field to change the amount of the discount.

If you change the due date or discount details, you will change the posted invoice information and lose the original details.

Use this field to change the discount date if it was entered incorrectly or you want to take the discount even though the original discount date has passed.

If you change the due date or discount details, you will change the posted invoice information and lose the original details.

Use this field to change the discount percent.

If you change the due date or discount details, you will change the posted invoice information and lose the original details.

This the date that was entered with the document, usually the invoice date.

This is the original amount of the document.

You can choose Invoice, Credit, Debit, or Prepayment.

Note: The Invoice type includes interest invoices.

Enter the number of the document (invoice, credit note, debit note, or prepayment) that you are controlling.

After you enter the vendor number, document number and payment number, click the Apply button to display document information and change the due or discount dates, status, or activation date of the document.

Use this field to change the due date if the invoice was entered incorrectly, is in dispute, or has been renegotiated.

If you change the due date or discount details, you will change the posted invoice information and lose the original details.

Specify a maximum amount that you can pay for an invoice when using the Create Payment Batch screen. For more information, see About Payment Limits.

The payment number is "1" unless the document has a multiple payment schedule; in which case, enter the number of the payment.

After you enter the vendor number, document number, and payment number, click the Apply button to display document information and change the due or discount dates, status, or activation date of the document.

You can set the status for this document at any time. It has no permanent effect on document information.

You can reset all the documents that have an On Hold or Forced status by selecting a range of vendors, and then choosing Normal for all documents.

This field displays the terms code entered with an invoice, and the current due date, discount date, and discount percentage and amount.

You can change the due date and discount details. A description of the selected terms code displays in the Terms Code Description field.

If you are selecting a single document, specify the vendor number. A description of the selected vendor will display in the Vendor Description field.

After you enter the vendor number, document number, and payment number, click the Apply button to display document information and change the due or discount dates, status, or activation date of the document.

Select this option if you want to clear payment limits set for all documents in the range you are processing.

This option is most useful if you are selecting invoices from a single vendor (since different vendors use different numbering systems).

When you have selected the document or range of documents and specified the change, click Process.

Select the type of document for which you want to change the status.

When you have selected the document or range of documents and specified the change, click Process.

Choose the status to which the documents are to be set (Normal, Forced, or On Hold).

When you have selected the document or range of documents and specified the change, click Process.

Select the range of vendor groups for which you want to control documents.

When you have selected the document or range of documents and specified the change, click Process.

Select the range of vendors for which you want to control documents.

When you have selected the document or range of documents and specified the change, click Process.