You can use the A/P Control Payments screen to change the status or to clear any invoice payment limits of groups of transactions for a vendor or for a range of vendors.
You use the Range Of Documents tab to change the status of a range of invoices, debit notes, credit notes, and prepayments for a range of vendors. For example, use Range Of Documents to hold all invoices for one vendor or for a vendor group. You can also clear all payment limits for invoices in a specified range.
For information about applying payment controls to a single document, see About Applying Payment Controls to a Single Document.
For an overview of the A/P Control Payments screen, see A/P Control Payments Screen.
For instructions on using the A/P Control Payments screen, see Applying Payment Controls.
Date and Discount Changes are Permanent
Changes to the due date, discount date, discount percent, and discount amount are permanent changes to the document.
You would make these changes after renegotiating terms or if the original document was incorrect.
Normal Status
You use Normal status to clear documents of any Forced or On Hold status you applied previously.
Forced Documents
Invoices and debit notes that are assigned a Forced status are paid in the next check run, unless:
- The payment amount of the check is outside the minimum and maximum amounts specified for the check run.
- The vendor bank does not match the batch bank, and you selected the vendor record option to Select Vendors With This Bank Code Only.
- The vendor currency does not match the vendor currency for the batch.
- There is a pending payment in an open batch for the same document.
Documents On Hold
Documents assigned an On Hold status are not paid in a system check run until the On Hold status is removed.
On Hold documents are not applied during posting:
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When you post invoice batches, Accounts Payable does not apply any matching prepayments if either the prepayment or the invoice has an On Hold status.
In addition, it does not apply credit notes or debit notes if either the credit (or debit) note or the specified Apply-To document is on hold.
- When you post payment batches, prepayments are not applied to matching invoices if the invoice has an On Hold status.
Note: You can also place the vendor on hold using the A/P Vendors screen.
To apply a prepayment, debit note, or credit note to a document you have put on hold, you first remove the On Hold status using the Control Payments screen, and then use an Apply Document transaction in A/P Payment Entry to apply the prepayment, debit note, or credit note.
Payment Limits
You can use the Clear Payment Limit option to clear any payment limits set for documents in the range of documents you specified.