Overview
You can print checks for the payments you enter in Accounts Payable on check forms that include an advice slip listing the details of the payment, or you can print the checks and advices separately on different forms, or you can print checks or advices only.
Accounts Payable comes with four sample formats for checks, with attached advice slips. You can use the sample formats or change them to suit your company's requirements (for example, to adapt the formats if you use separate pre-printed check and advice forms).
Printing Checks
You can print checks in one of three ways from the Accounts Payable program:
- Open the A/P Payment Entry screen, add a payment or open an existing one, and then click the Print Check button to print the check for the payment.
- Open the A/P Invoice Entry screen, add a prepayment with an invoice, select the Print Check option on the A/P Invoice Entry Prepayment screen, and then click the Print Check button to print the check for the prepayment.
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Open the A/P Payment Batch List screen, select a payment batch, and then click the Print/Post button to print checks for all the payments in a batch.
The Print/Post button also posts the payment batch to vendor accounts after printing the checks.
Note: You can print checks while other users are printing checks, as long as the check runs are all for different payment batches.
When to Print
Print a check when you finish entering it, or print all the checks in a batch.
Information Printed on This Report
The sample combined check and advice slip that comes with Accounts Payable contains the following:
- Information about the transaction(s) being paid by the check.
- The check number on the preprinted form. You specify the first check number to use when you print the check, so that Accounts Payable assigns check numbers to the payments that match the check numbers on your forms.
- The numeric check amount. It is preceded by asterisks (and the textual check amount is followed by asterisks) to prevent alteration.
- The name of the payee. It is positioned on the sample check to be visible in form envelopes. You can change the position of this and any other information printed on the check forms.