A/P Document History Screen

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A/P Payment Entry Screen

A/P Vendor Activity Screen

  1. Open Accounts Payable > A/P Transactions > Payment Entry.
  2. Use the Batch Number field to select an existing batch, or click the Create New Batch button to create a new batch.
  3. Enter a payment or a credit note, as usual.
  4. In the detail-entry table, select the document to which you are going to apply the payment or credit note.
  5. Click the Apply column and change the selection from No to Yes, or from Yes to No.
  6. Click the History button.

The amount that was applied to the selected document. The amount is negative when the transaction type is a payment, prepayment, credit note, or a (negative) adjustment.

Identifies the document number that was entered with the applied transaction or assigned automatically by Accounts Payable (for a prepayment).

This field displays the balance of the specified document, including current changes in the A/P Payment Entry screen.

The A/P Document History screen displays the following read-only information for a specified document:

  • Documents.
  • Document Date.
  • Document Number.
  • Document Total.
  • Original Document.

For more information on the data displayed in these fields, see A/P Payment Entry Screen.

Indicates the date to which the applied amount was posted.

This field displays the description of the transaction.

Identifies the type of transaction that was applied to the selected document (Payment, Prepayment, Credit Note, Adjustment, Debit Note). The type will also identify payments or transactions that have been reversed, as well as posted. For example: "Prepayment - reversed check" or "Payment - posted".)

Viewing Document History when Applying a Payment or a Credit Note

Overview

Use the A/P Document History screen to view all transactions that have been applied to a document you selected on the A/P Payment Entry screen when applying payments or previously posted documents.

Tip: You can also use the A/P Vendor Activity screen to view document history and check information.