A/P Remit-To Locations Screen

To open this screen

1. Open Accounts Payable > A/P Vendors >  Remit-To Locations.

2. In the Vendor Number field, specify the code for the vendor for which you are adding or editing a remit-to location.

   Accounts Payable displays a list of all the remit-to locations for the specified vendor, if any exist. You open a separate Remit-To Locations screen for a specific location as follows:

   • To view a remit-to location record, click the Edit icon on the line for the location.
   • To start a new remit-to location record, click the New button.

Fields and controls

Remit-To Location

Enter a unique code, using up to six characters, to identify a new remit-to location.

Tip: Each of the location codes for a single vendor must be unique, but you can use the same codes for different vendors. This means you can use standard codes to represent cities or suburbs, or location types for offices, stores, warehouses, or factories.

You can also specify an existing remit-to code to view or edit.

Remit-To Name

Type a description or name of the location, using up to 60 characters.

You must enter a name for a new location before you can add the record.

Vendor Number

Type the code for the vendor for which you are adding or editing a remit-to location, or use the Finder beside the Vendor Number field, to select the vendor.

Address Tab

Use this tab to specify address and contact details for a remit-to location.

Address

Type the address at the remit-to location.

If you mark a remit-to location as the primary remit-to address, Accounts Payable uses the location as the default address on invoices and on vendor checks.

Check Language

Select the name of the language in which you want to print the check amount when issuing checks to the location.

City

Type the name of the city for the remit-to location.

Country

This field contains the country for the remit-to location.

Email

Enter a primary email address for the remit-to location.

Fax

This field contains the fax number, if any, at the remit-to address.

Inactive (as of)

Select this option if you do not want to use a remit-to location again for a vendor, usually because you plan to delete the account.

Important! If you make a primary remit-to location inactive, make sure that you also clear the Primary Remit-To option for the location.

Last Maintained

In this field, Accounts Payable displays the date of the last change made to the vendor record.

Primary Remit-To

Select this option if you want to use this location as the default address on invoices you enter for this vendor and on the checks you print for the vendor.

The location is automatically selected for the vendor when you begin invoice entry, but you can select another location or use the address from the vendor record for individual invoices.

You can select only one primary remit-to location for each vendor.

Important! If you make a primary remit-to location inactive, make sure that you also clear the Primary Remit-To option for the location.

State/Province

This field contains the name of the state or province for the remit-to address. You can type up to 30 characters in the field, including spaces.

Phone

This field usually contains the telephone number at the remit-to location.

ZIP/Postal Code

Type the ZIP code or postal code for the remit-to address.

Contact Tab

Use this tab to specify contact details for the contact person at a remit-to location.

Name

Type the name of the person or position you contact at the remit-to location.

Email

Enter an email address for the contact person at this remit-to location.

Fax

Use this field for the fax number for the contact person at this remit-to location.

Phone

Use this field for the telephone number of the contact at this remit-to location.

Optional Fields Tab

When you add a new record, the Optional Fields tab displays any optional fields that are set up for automatic insertion in this type of record. If default values are defined for any of these fields, they are also displayed.

You can remove optional fields, and you can add optional fields that are set up for use with this screen. You can also change any default values.

For more information, see About Accounts Payable Optional Fields.

Note: If you defined the same optional fields for remit-to locations as for vendors and vendor groups, the program uses the values from the vendor record as default values for the optional fields in the remit-to location record.

Related tasks

• Adding, Modifying, or Deleting a Remit-to Location for a Vendor
• Looking Up Remit-To Locations for a Vendor

Overview

Use the A/P Remit-To Locations screen to:

• Add, edit, and delete remit-to locations—additional addresses to which you send payments and other correspondence to vendors.

  Note: You use this code in the A/P Invoice Entry screen to assign a remit-to location to a document you enter for the vendor.

• Look up the remit-to locations assigned to a vendor.

• Assign a primary remit-to location displayed as the default for vendor invoices and printed on checks to the vendor.

• Specify the check language to use for each location.

  Note: You can change the language in which the amounts are printed on checks. If you want to change the language for other items on the check or advice form, you must change the check report.

• Provide default entries for remit-to location optional fields. If you use the location when entering invoices, the optional entries from the remit-to location record override the entries provided by the vendor record.

You can change all the information in a remit-to location except the remit-to code. If you need to change the code, you must add another record using the new code, then delete the record you no longer need.

Address Tab

Use this tab to:

• Change the check language, address, contact name, telephone number, and fax number for remit-to locations.
• Select primary remit-to locations for vendors.
• Assign Inactive status to remit-to locations you want to suspend temporarily or delete at year end.

Contact Tab

Use this tab to enter the name, phone number, fax number, and email address for a contact person at the remit-to location.

Optional Fields Tab

You use the Optional Fields tab to assign optional fields for particular remit-to locations.

If you set any optional fields for automatic insertion in remit-to location records, they appear on the tab, along with their default values.

Note: If you defined the same optional fields for remit-to locations as for vendors and vendor groups, the program uses the values from the vendor record as default values for the optional fields in the remit-to location record.

You can accept or change the optional field values. If an optional field requires validation, you can select only a value that is assigned to the optional field in Common Services or, if the optional field allows it, you can leave the default value field blank.

Tip: If you use exactly the same optional fields for invoices, vendors, and remit-to locations, when you specify a remit-to location on the A/P Invoice Entry screen, Accounts Payable uses the optional field values from the remit-to location for the invoice, debit note, or credit note.