A/P Invoice Batch List Screen

To open this screen

Open Accounts Payable > A/P Transactions > Invoice Batch List.

Fields and controls

Buttons

Create New

Click this button to create a new batch. For more information, see Creating a New Invoice Batch.

Delete

Click this button to delete a batch. For more information, see Deleting an Invoice Batch.

Open

Click this button to open a batch in the A/P Invoice Entry screen.

Post

Click this button to post a batch. For more information, see Posting an Invoice Batch.

Post All

Click this button to post all unposted invoice batches that are set Ready To Post. For more information, see Posting a Range of Batches.

Print

Click this button to print a batch listing. For more information, see Printing Batch Listings.

Batch Number

Use this field to specify the batch number of the invoices you would like to display.

Ready To Post

Ready To Post status indicates that a batch is complete and ready for posting. Once you select the option for a batch, you cannot make further changes to the batch (unless you return the batch to Open status), although you can still look at the batch on your screen or print listings of it.

Ready To Post status has three main purposes:

• It prevents you from accidentally posting batches before they are ready.
• It lets you specify a range of batches to post that can include batches which are not ready. Only the batches with the Ready To Post option selected will be posted.
• It prevents you from making changes to batches for which the Ready To Post option is selected.

Notes:

• You must assign Ready To Post status on the Invoice Batch List screen before you can post an invoice batch.
• You cannot delete a batch that is set Ready To Post.
• You can list batches on the Invoice Batch Listing by their Ready To Post status. Batches with this status are also indicated on the Batch Status report.

Show Posted and Deleted Batches

Select this option to show all batches in the detail table, included batches that have been deleted or posted.

Related tasks

• Creating a New Invoice Batch
• Posting an Invoice Batch
• Posting a Range of Batches
• Working with Invoice Batches

Overview

Use the A/P Invoice Batch List screen to:

• Display a list of posted and unposted invoice batches, beginning with the batch number you specify. More...

  Displayed information includes:

  • Batch Date
  • Batch Description
  • Batch Dumber
  • Last Edited (date)
  • Number of Entries
  • Number of Errors
  • Posting Sequence Number
  • Status (Open, Printed, Ready To Post, Deleted, Posted)
  • Total Amount
  • Type (Entered, Generated, Imported)
• Create a new invoice batch.

• Select an existing batch to edit, post, or delete.

  If you try to post a batch for which you have not selected the Ready To Post option, you see a message that lets you select the option for the batch from the A/P Invoice Batch List screen.

• Post individual batches.
• Post all unposted batches that are set Ready To Post.

• Print batch listings, posting journals, and posting error reports.

  • To print the Batch Listing report, click the Print button.
  • To print the Posting Journals report, click the Edit icon in the Posting Sequence column.
  • To print the Posting Errors report, click the Edit icon in the Number Of Errors column for the error batch.