O/E Posting Journals Report Screen
Fields and controls
Include (Options)
Select optional information to include on the report.
Select from the following types of reports, depending on the type of report you are printing:
- Include Sales Splits.
- Include Tax Summary.
- Include Accounts Receivable Audit. This option is only available if you are printing an invoice, credit note, or debit note.
- Include Optional Fields.
The options you can select vary, depending on the type of report you are printing and the programs you use with Order Entry. For example, you can include Accounts Receivable audit information only if you are printing the Invoice Posting Journal or the Credit/Debit Notes Posting Journal.
Overview
Print the O/E Posting Journals report regularly (daily or weekly), as part of your audit trail.
You can print the following journal reports:
- Shipments Posting Journal. Lists all shipments for a range of day-end numbers.
- Invoices Posting Journal. Lists all invoices issued to customers for a range of day-end numbers.
- Credit/Debit Notes Posting Journal. Lists credit notes and debit notes issued to customers (for returned goods and other reasons) for a range of day-end numbers.
For each of these reports, you can include sales splits, tax summaries, and optional fields. You can also choose to reprint posting journals.
Tip: When you print a posting journal for invoices or credit/debit notes, you can include Accounts Receivable audit information. This can help you match postings in Order Entry to Accounts Receivable transactions.
After printing the report to any print destination, you can use the O/E Clear History screen to clear the posting file.
Multicurrency Reports
The multicurrency version of the report lists the customer's currency code for each invoice or credit, along with the exchange rate, exchange rate type, and exchange rate date. The journal prints amounts in both source and functional currencies.
The final pages of the report include totals for each source currency, and a general ledger summary in both source and functional currencies.
Information Printed on This Report
The information you can print on the report and the order in which it appears depends on the type of posting journal you are printing. It can include:
-
All shipments for a range of day-end numbers.
-
All invoices issued to customers for a range of day-end numbers.
- All credit notes and debit notes issued to customers (for returned goods and other reasons) for a range of day-end numbers.
- Debit and credit amounts distributed to general ledger accounts for each transaction. An asterisk (*) beside an amount in the Invoice Amount column shows that the unit price or extended price was overridden during invoice, order, or credit note entry.
- Transactions can be listed in order by day end number, transaction date, invoice number, or customer number.
- A tax summary.
- Tax reporting information (if you report taxes in a different currency).
- Invoice totals.
- A salesperson summary.
- Optional fields.
- A General Ledger Distribution Summary, including the debit and credit totals for each account listed on the journal.