Fields and controls
Inactive (as of)
Select this option if you do not want to use the payment code.
Normally, you use this option when you decide to delete a payment code and want to ensure that it is not assigned to any additional transactions.
Note: Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use that payment code.
Last Maintained
Displays the date the last change was made to the payment code.
Payment Code
Type a unique code to identify the customer payment type, using up to 12 characters.
Payment Code Description
Type a description of the payment code, such as the name of the credit card.
Payment Type
Specify the method of payment for this type of receipt:
- Cash.
- Check.
- Credit Card.
- SPS Credit Card.
Note: You must select this payment type for each payment code you will use when processing Paya credit card transactions.
- Other.
Overview
You use the Payment Codes screen to:
- Group receipts and refunds in Accounts Receivable by type: Cash, Check, Credit Card, and Other.
- If you use Payment Processing, group receipts and refunds in Accounts Receivable by the SPS Credit Card payment type.
- Group amounts by the type of receipt on deposit slips.
Payment codes are used to identify the types of payments you process, such as cash, checks, credit cards. For example, your company may use different codes for payments made by credit card—one to identify each of three credit cards you accept.
Payment Codes for Credit Card Transactions
If you use Payment Processing, the SPS Credit Card payment type lets you define payment codes you will use for Paya credit card transactions. To process a credit card payment for a transaction in Paya, you must select a payment code with the SPS Credit Card payment type for the transaction.
For example, you might create a VISA payment code with the payment type SPS Credit Card, to be used when you process Visa card transactions in Paya.
If you do not use Payment Processing, or if there are credit card transactions for which you do not process payment in Sage 300, you can also create payment codes that use the Credit Card payment type.
"Other" Payment Type
The Other payment type lets you define payment codes other than for cash, check, or credit card. For example, you might create an EFT code for electronic fund transfers.