Adding or Modifying Payment Codes

You can define a code for each method of payment you accept (for example, cash, check, or credit card) and each method that you refund customers.

To add a payment code:

1. Open Accounts Receivable > A/R Setup >  Payment Codes.

2. On the A/R Payment Codes screen, click Create New.
3. Enter a new payment code.
4. Type a description and select the payment type.
5. Click Save.

To edit a payment code:

1. Open Accounts Receivable > A/R Setup >  Payment Codes.

2. On the A/R Payment Codes screen, select the payment code you want to change.
3. Make your changes.
Notes:
• Before you can make a payment code inactive, you must assign another payment code to any unposted receipt transactions that use that payment code.
• If you change the payment method for a payment code, you will need to change any unposted transactions with that payment code so the payment method is correctly recorded on deposit slips.
4. Click Save.

To delete a payment code:

1. Open Accounts Receivable > A/R Setup >  Payment Codes.

2. On the A/R Payment Codes screen, select the payment code you want to delete.
3. Click Delete.
   Notes:

   • Before you can delete a payment code that is assigned to an unposted receipt transaction, you must first assign a different payment code to the transaction, or delete the transaction.
   • Before you can delete a payment code that is assigned to a customer, you must first assign a different payment code to the customer.

Published: September 11, 2020
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