A/R G/L Integration Screen

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About Using Accounts Receivable with General Ledger

Selecting General Ledger Integration Options for Accounts Receivable

Assigning Information to G/L Transaction Fields

G/L Integration Detail screen

Overview

Accounts Receivable creates batches of general ledger transactions either when you post the A/R transactions or on demand. Each general ledger transaction includes all the information needed to accurately update receivables data in your general ledger.

You use the A/R G/L Integration screen to control how the general ledger transactions are created.

Integration Tab

Use this tab to control how and when GL transactions are created. More...

You can:

Before changing the Create G/L Transaction option from Manually Using A/R Create G/L Batch Screen, print a copy of the latest G/L Transactions report and create any outstanding transactions (using the A/R Create G/L Batch Screen).

Note: Any changes to your selections apply only to transactions posted after the change, and have no effect on transactions already in a general ledger batch.

Transactions Tab

Use this tab to specify the information to use in the description, reference, and comment fields in the general ledger transactions. More...

This information also appears on Accounts Receivable posting journals and on General Ledger’s Journal Entry screen and reports.

You can use the A/R G/L Integration Detail screen to assign one or more pieces of information (segments) to each field, provided that the combined length of the segments and separators does not exceed 60 characters. Fields exceeding this limit will be truncated when you post general ledger transactions.

The available segments depend on the type of transaction and whether the information is for the transaction header or the details. This ensures that the information passed to General Ledger is relevant for each type of transaction. For example, you can assign the ship-to information from invoice details to any of the General Ledger fields.

When Accounts Receivable creates the general ledger transactions, if no data exists in the source transaction field, the field will be blank in the general ledger transaction. For example, if you assigned the Description segment to the G/L Entry Description field, but there is no description for a particular entry, the field will be blank in the G/L transaction.

Note: Any changes to your selections for the G/L Entry Description, G/L Detail Reference, G/L Detail Description, and G/L Detail Comment fields apply only to transactions posted after the change, and have no effect on transactions already in a general ledger batch.