Printing Batch Listings
A batch listing is the printed record of the transactions in a batch.
You can print batch listings for invoice, receipt, refund, and adjustment batches. More...
- The invoice batch listing includes debit notes and credit notes, as well as batches of interest charges and recurring charges.
- The adjustment batch listing includes batches of write-off transactions produced by the A/R Create Write-Off Batch screen.
- When printing a receipt batch listing, you can choose to include details of adjustments made on the receipts.
Notes:
- You cannot print batch listings for deleted batches.
- When you print a batch, its status changes to "Printed" on the Batch Status report and in the transaction entry screens.
To print batch listings:
- Do one of the following:
- Open Accounts Receivable > A/R Transaction Reports > Batch Listing.
- On the A/R Invoice Batch List screen, select a batch and click Print.
- On the A/R Batch Listing Report screen, select the type of batch (invoice, receipt, adjustment, or refund).
- Select the Reprint Previously Printed Batches option if you want to print batch listings that may have been printed before.
Do not select this option if you want to only print batch listings that have not yet been printed.
- Select any additional information to include in the report. More...
- Show Schedules. Select this option to include multiple payment schedules on invoice batch listings.
- Show Sales Split. Select this option to include salesperson information on invoice batch listings.
- Show Retainage Details. Select this option to include retainage information on invoice batch listings.
- Show Tax Details. Select this option to include tax details on invoice batch listings and on receipt batch listings.
- Show Adjustment Details. Select this option to include adjustments on receipt batch listings.
- Show Comments. Select this option to include any comments entered with the transactions on invoice batch listings.
- Show Optional Fields. Select this option to include optional field information included with transactions, if you use optional fields.
- In the table, specify the range of batches to include. You can specify the batch numbers and the batch creation dates. If you accessed this screen from the A/R Invoice Batch List screen, the batch you selected on that screen is automatically selected here.
- Select the types of batches to include in the report. More...
You can select the following batch types:
Note: Some of the features described here are in development and may be unavailable.
- Entered. Batches created in Accounts Receivable.
- Imported. Batches you have transferred to Accounts Receivable using the Import (batch) choice from the Options menu. (These can be batches created by another Sage 300 Accounts Receivable or by a non-Sage 300 program. They could also be recurring batches created in your own Accounts Receivable Ledger, then exported for later use.)
- Generated. Batches created in Accounts Receivable, such as those containing interest or write-off transactions, or transactions that were rejected during posting.
- Recurring. If you are printing invoice batches, you can also print listings of the batches created by the A/R Create Recurring Charge Batch screen.
- External. Batches that you create in other Sage 300 or third-party programs, and then send to Accounts Receivable.
- Retainage. Batches of retainage invoices. This option appears only if you use retainage accounting.
- Select the statuses of batches to include in the report. More...
You can select the following batch statuses:
- Open. Unlisted batches, or edited batches that have not been relisted.
- Ready To Post. Completed batches that are ready for posting.
- Posted. Batches that have been posted.
- Click Print.
The report appears in a new Sage 300 window. You can print the report or export it to a file.
After printing a batch listing
- Verify the contents of the report and correct any errors.
- If you made changes, reprint the batch listing.
- File the batch listings.
- Post the batches.