Entering Adjustments to Existing Receipts

You can use the I/C Receipts screen to adjust the additional cost for a posted receipt, as well as adjust the unit cost and total cost of the received items.

You cannot adjust receipt quantities, change the vendor, or change the exchange rate (for a multicurrency transaction).

Note: You can enter adjustments only to incomplete posted receipts. If the receipt is marked Complete, was deleted, or is no longer available, you must enter the receipt adjustment using the I/C Adjustments screen.

To adjust the prices of items on a receipt:

1. Open Inventory Control > I/C Transactions >  Receipts.

   Note: If you received items through Purchase Orders, you should enter the adjustment through Purchase Orders.

2. Use the Receipt Number field to specify the number of the posted receipt used to receive the items.
3. For Type, select Adjustment.
4. In the upper part of the screen, enter information to apply to the whole adjustment:
   1. Enter a description for the adjustment. (Optional)
   2. If needed, change the posting date, which determines the fiscal year and period for posting.
   3. If needed, change the additional cost for the receipt.
   4. If you want to change any optional field information that applies to the whole return, click and select Add/Edit to open the Optional Fields screen.
5. In the table, enter adjustments to the items on the receipt:
   1. Select the receipt line with the item to adjust.
   2. In the Comments column, type any comments, such as the reason for the adjustment. (Optional)
      These comments are included on the Receipts Posting Journal.
   3. In the Adjusted Cost column, enter the new unit cost of the item.
   4. In the Total Adjusted column, enter the new cost of the items on this line (the Quantity Received multiplied by the Adjusted Cost).
   5. If you want to change any optional field information for this item, click to open the Optional Fields screen.
   6. Repeat these steps for each additional item to adjust.

   Note: When making an adjustment, you cannot add or remove items from the receipt. Also, you cannot change the quantity of the items received.

6. When you finish adjusting the item costs, either:
   • Click Save to save the receipt adjustment so you can edit it and post it later.

   • Click Post to post the receipt adjustment immediately.

     Important! When you click Post, if the Prompt to Delete During Posting option is selected (on the Processing tab of the I/C Options screen), the program asks you if you want to delete the transaction. Click No unless your company always deletes posted transactions. If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger.

Last published: 4/8/2016