Inventory Control > Entering and Posting Transactions > Processing Internal Usage Transactions > Using Goods Internally

Using Goods Internally

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About Transaction Processing in Inventory Control

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You may receive into inventory items and assets that you intend to use within your own company. You use the I/C Internal Usage screen to record your company's use of inventory items. More...

Inventory Control lets you:

  • Record the withdrawal of items from inventory for your own company's use.

    For example, an office supply store could take a desk from inventory for a new employee, or use office supplies, such as paper, pencils, and pens.

  • Export internal usage transactions.
ClosedBefore you start
  • Have ready all transaction information, such as the name of the person or department ordering the goods.
  • Determine the internal usage numbers to use for new transactions, or have the program allocate numbers for you automatically.
  • Decide whether to post each new transaction as you enter it, or save the transactions to post them later in a batch using the I/C Post Transactions screen.

To take goods from inventory for your company's use:

  1. Open Inventory Control > I/C Transactions >  Internal Usage.

  2. Accept "*** NEW ***" in the Internal usage Number field to start a new transaction.

    If "***NEW***" is not displayed, click the Create New button.

    The program automatically assigns a document number when you save or post the transaction.

    Note: You can also enter a new transaction number yourself, and click .

  3. In the top part of the screen, enter header information for the transaction, as follows:
    1. Specify the date, fiscal year, and fiscal period to which to post the transaction in the general ledger.
    2. Enter an optional description and reference for the internal use transaction.
    3. Enter or select the person in your company who ordered the goods..
    4. Click the menu to the right of the Optional Fields and select the Add/Edit link to add optional fields for this transaction (appears only if you use optional fields).
  4. In the table, using a separate line for each detail of the transaction:
    1. Specify the item number, category, location, quantity, and unit of measure.
    2. Enter an optional comment.
    3. Enter optional fields, if you use them.
  5. When you are ready, click Save or Post.
    • If you click Save, Inventory Control saves the transaction so you can edit and post it later.

    • If you click Post, Inventory Control posts the transaction immediately.

      Important! When you click Post, if the Prompt to Delete During Posting option is selected (on the Processing tab of the I/C Options screen), the program asks you if you want to delete the transaction. Click No unless your company always deletes posted transactions. If you delete the posted transaction, you will not be able to drill down to the transaction details from General Ledger.

  6. Make a note of the transaction number.
ClosedAfter recording the internal usage of items
  • If you saved the transactions, instead of immediately posting them:
    • Print the Transaction Listing report to list all transactions that you entered.
    • Compare listings to original documents and edit transactions if necessary.
    • Use the I/C Post Transactions screen to post transactions and update inventory quantities and costs (depending on the Setup options that you choose).
  • Run Day End Processing to update Inventory Control's audit data, costing data (if you cost during Day End Processing), and item statistics after posting internal usage transactions.
  • Print the Transaction Listing Report or Posting Journal for internal transactions to check the transactions that you saved and posted.

Last published: 4/8/2016